Configuring E-Mail Signatures

Use this procedure to configure the system to automatically append an e-mail signature with a new e-mail message. The e-mail signature is a block of text appended to the end of an e-mail message that contains specific information (for example, personal contact information about the sender, company information, disclaimers, and so on). This feature should be used by the applications or the services that send e-mails using the Java Mail API.

The e-mail signatures that you can manage fall into the following types:

• Corporate signatures

  Corporate signatures may contain company information such as mailing address, disclaimers, address, and so on. To manage the content of a corporate signature, you must have the appropriate permissions assigned to your user. More information: Creating and Modifying Corporate Signatures .

• Personalized signatures

  Personalized signatures may contain information about the sender, such as phone number, address, and so on. To create, view, and modify the content of your own personalized signature, you must have the appropriate permissions assigned to your user. More information: Creating and Modifying Personalized Signatures .

If a user is deleted, the system automatically removes the e-mail signature of the deleted user. The e-mail signature is stored as UME attributes when you save the signature. More information: Logical Attributes .

To manage the content of e-mail signatures, you must have a role with the proper permissions assigned to your user.

• Administrators should be able to manage the content of the corporate signatures and the personalized signatures of all users.

• Users should be able to create, view, and modify the content of their own personalized signature.

More information: Assigning Principals to Roles or Groups .