Procedure documentationWorking with Wikis Locate this document in the navigation structure

 

You use a wiki to collaborate with multiple users on one page. Wiki pages are assigned to organizational units called spaces. Wiki pages are created and edited within spaces that can be organized in a hierarchy.

Prerequisites

You are assigned to the end user role for wikis and your administrator has granted you the corresponding end user authorizations (space authorizations).

The following scenarios are possible, depending on your authorizations:

  • You only have read authorization for wiki pages within the spaces. This means that you cannot create your own wiki pages, you can only read the pages of other users. With read authorization you cannot collaborate with other users on one page.

  • You have creation authorization for pages within one or more spaces. If you have creation authorization, you can also edit pages created by other users. You can collaborate with other users on the same page.

Procedure

Working with the Wiki Home Page

The wiki home page is the initial page for collaborating on wikis. You can execute various activities from there.

For more information, see Working with the Wiki Home Page.

Creating and Editing Wiki Pages

A page always has only a single creator, but can have additional authors editing the page.

For more information, see Creating and Editing Wiki Pages.

Managing Wiki Themes

You can change the wiki themes that affect the appearance only of your own user account.

For more information, see Managing Wiki Themes.

Collaborating with Other Users on Pages

When you create a page, you can define how you want to collaborate with other users on this page.

For more information, see Collaborating with Other Users on Pages.

Approving Wiki Pages

A wiki page can be published with or without approval.

For more information, see Approving Wiki Pages.

Managing Page Versions

Using version management you can compare two wiki pages.

For more information, see Managing Page Versions.

Receiving E-Mail Notifications

You can receive e-mail notifications when a wiki page or a space is changed.

For more information, see Receiving E-Mail Notifications.

Viewing Pages as PDF Files and Sending Them as E-Mails

As a wiki user, you can format a wiki page in PDF format and send it as an e-mail:

  1. Navigate in the wiki page you want to convert to PDF or send as an e-mail.

  2. Choose Send as email or View as PDF in the Actions box.

    Note Note

    There are some macros and wiki markup elements that are not rendered correctly in the PDF document. The wiki markup element is List items and the macros are Code and Quote.

    End of the note.

    Note Note

    Images uploaded only in a wiki page are rendered in the PDF document.

    End of the note.
Printing Wiki Pages

As a wiki user, you can print a wiki page.

For more information, see Printing Wiki Pages.

Defining an Alias for Wiki Page

As a wiki user, you can define an alias for a wiki page.

For more information, see Defining an Alias for Wiki Page.

Search

You can search in wiki pages. To do so, enter a search term in the upper-right area of the wiki home page.

Note Note

The search function for wikis is not part of the portal search function. If you want to search in wikis, you must do so with the special wiki search.

End of the note.
Creating Announcements

Announcements on the wiki home page contain important information for all wiki users.

For more information, see Creating Announcements.

Subscribing to RSS Feeds

RSS is a way for you to keep track of changes or additions to content you are interested in.

For more information, see Subscribing to RSS Feeds.

Moving or Deleting Wiki Pages

As a wiki user, you may move wiki pages from one space to another or delete a page when you have the appropriate permissions assigned to your user from the wiki administrators.

For more information, see Moving or Deleting Wiki Pages.

Inserting YouTube Videos in the Wiki Pages

You can insert videos from the site http://woutube.com in your wiki pages.

For more information, see Inserting YouTube Videos in the Wiki Pages.

Using Avatars in your Wiki Profile

You can use avatarts in your wiki user profile.

For more information, see Using Avatars in the Wiki Application.