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Procedure documentationProcessing the Quota Notification  Locate the document in its SAP Library structure

Use

Administrators can execute a program that calculates the size of your private folder areas. The results can be sent to you. You then receive a document in your inbox with the title Your quota from <Date> <Time> . When you execute this document, the results of the quota are displayed in a list. They can also be displayed as a graphic.

The notification of your quota is often a sign that your folder areas have become too big. If this is the case, delete unnecessary documents and move the documents that you do want to keep from your inbox to your private folders as soon as possible. You can monitor the success of your clean-up work by calculating your quota again and displaying the history of the data collected.

Prerequisites

To recalculate the quota, you require the authorization for executing background jobs.

Procedure

After receiving the quota document

  1. In the folder contents list, choose Execute in the context menu of the quota document.

    2. The list of results of the data collection is displayed.

  2. To call the graphic showing the results, choose This graphic is explained in the accompanying text.

After cleaning up

  1. Call the quota document in the folder contents list by double-clicking on it.
  2. Choose Quota ® Recalculation.
  3. To display the history of the data collections, choose Quota ® History.

Result

The system runs the calculation in the background. You receive a message in your inbox as soon as it is finished.