Finalizing Rebate Agreements 

Use

This function is only relevant for Trade Promotion Management (TPM), a component of CRM Marketing. The function supports you in planning, carrying out, and managing CRM marketing activities in the following processes:

●      Funds Management (Trade Funds Management, TFM)

●      Claims Management (Trade Claims Management, TCM)

You can use this function to carry out the final settlement for rebate agreements so that there is always a payment with the value zero in the result.

Integration

For settlement in Trade Promotion Management, you can use billing in Sales and Distribution (ERP system, application component SD). The processes do not change for end users in the FI system and the SAP Dispute Management system.

In Customizing for Trade Promotion Management, you can specify whether you want an agreement type to be settled using Funds and Claims Management.

●      Agreements with this agreement type are excluded from the standard settlement process in the ERP system. If you process the rebate agreements in Rebate Agreement Settlement (transaction VB(7), the activities are deactivated.

●      These agreements are not selected by the standard reports for rebate settlement.

Once the agreements have been released in the CRM system for final settlement, you can finalize the agreements in the ERP system.

Prerequisites

Business Function

In SAP enhancement package 5 for SAP ERP 6.0 (SAP_APPL 605), you have activated the business function ERP, Integration with Claims and Funds Management (ERP_CF_INTEGRATION_1).

If you want to use the functions in the Extended Rebate Processing application, you must also implement the software component SAP ECC 6.0 Enterprise Extension PLM, SCM, SAP enhancement package 5 (EA-APPL 605) or higher.
Otherwise you get an information message when you activate the business function telling you that not all Extended Rebate Processing functions are available.

Customizing

For agreements that are settled using Funds and Claims Management, note the following features in the ERP system:

●      The periodic indicator, which enables Extended Rebate Settlement, can be used for these agreements. The agreements themselves do not have a settlement period, since the payments are initiated exclusively by an external system such as Claims Management.

●      The finalization results in a credit memo both for rebate settlement in the standard system and for Extended Rebate Processing. Special Customizing settings are therefore required in copy control for the final settlement document. 

In Customizing for Sales and Distribution, you find the following agreement types that you can use as an example for defining your customer-specific agreement types:

○       CF04 (Standard)

○       CFE4 (Extended)

Technical communication

If you want to use SD billing, you must define the process flow for technical communication in the following sequence: CRM System -> SD System -> FSCM and FI system.

Features

A final settlement with the value = 0 is created for the rebate agreements during the finalization process. The system calculates the sales volume and the accruals to be cleared for each rebate agreement. Any open accruals are cleared and the status of the agreement is set to D (finally settled).

Activities

...

       1.      In the SAP Easy Access menu, choose Logistics → Sales and Distribution → Billing → Rebate → Finalize Rebate Agreements.

       2.      Enter the selection criteria for the rebate agreements, such as the rebate recipient and organizational data.

       3.      Choose the action you want the system to carry out for the rebate agreements.
You can choose from the following actions, for example:

○       Carry Out Finalization

○       Issue Verification Level

The system also outputs the drill-down (documents) of the relevant agreements for the sales volume list.

This function is only available for background processing.

○       Perform Control Run

This action is relevant for rebate agreements with the status finally settled.  By selecting this, these agreements can be settled again. If there is a deviation from the original settlement, the system creates another credit memo accordingly. A deviation can occur due to incorrect data, for example, or billing documents that are subsequently posted for an agreement that has already been settled.