Function documentationSAP GTS Data in the Sales Order

 

When you create or change a sales order in SAP Customer Relationship Management (SAP CRM), SAP Global Trade Services (SAP GTS) and SAP CRM work together as described here. SAP CRM displays both the customs tariff number or harmonized tariff schedule number (HTS number) as well as the import license number at item level in the sales order (provided that SAP GTS has defined an import license for the replicated customs documents).

For more information about the compliance checks provided in SAP GTS for customs tariff numbers and import license numbers, see SAP Library for SAP GTS at SAP Compliance Management and SAP Customs Management.

Prerequisites

  • You use SAP GTS 7.0 and have replicated the master data to SAP GTS. For more information about this, see SAP Compliance Management 7.0 - Configuration Guide on SAP Service Marketplace at http://service.sap.com/instguidesInformation published on SAP site Start of the navigation path SAP Components Next navigation step SAP Global Trade Services Next navigation step Using SAP GTS 7.0 End of the navigation path.

  • The system configuration for service parts management has been activated. For more information about this see SAP Customizing for Customer Relationship Management, at Start of the navigation path Transactions Next navigation step Basic Settings Next navigation step Activate System Configuration for Service Parts Management End of the navigation path.

  • You have set the indicator GTS Relevance for the transaction type and item category in Customizing. Perform these steps for business transaction category Sales in Customizing, at Start of the navigation path Customer Relationship Management Next navigation step Transactions Next navigation step Basic Settings Next navigation step Define Transaction Types End of the navigation path and Define Item Categories.

  • You have made the necessary Customizing settings for transaction types and item categories in SAP CRM Customizing.

  • You have made the necessary Customizing settings for the following entries in SAP GTS Customizing:

    • Document types

    • Item categories

    • Partner functions

    • Business partners

    • Foreign trade organizations (from sales organizations in SAP CRM)

    • Legal units (from vendors in SAP CRM)

  • Furthermore, you have created the business partners and products that you require in both SAP CRM and SAP GTS.

For more information about these Customizing settings, see the Implementation Guide for SAP CRM and SAP GTS, and Integration of Foreign Trade Checks in the Sales Order.

Features

  • When you create a sales order in SAP CRM, you can choose the replicated customs documents in the SAP GTS area menu (transaction /SAPSLL/MENU_LEGAL) at Start of the navigation path Legal Controls - Export Next navigation step Monitoring Next navigation step Display Available Documents End of the navigation path. The system displays a list of the export customs documents. To find the document you require, use the sales order reference number. When you select the document and display its details, you can see the status of the compliance checks.

    Note Note

    You can only use transaction /SAPSLL/MENU_LEGAL, which you use to navigate to the SAP GTS area menu, if the GTS Add-on to CRM has been integrated in SAP CRM.

    End of the note.

  • If the result of the compliance check in SAP GTS was negative, the system assigns the item in the sales order the status Invalid Export Transaction. Consequently, both the sales order document in SAP CRM and the export customs document in SAP GTS are locked, and subsequent functions such as delivery or third-party order processing are not possible. For information about processing locks, see Releasing Locked Order Items.

  • If you navigate to the item details when you create a sales order, the fields Gen.Cust.Tariff No. and Import License are displayed in the Shipping assignment block. These fields are hidden in the standard delivery. The customs tariff number or HTS number is required for registering the export, because it forms the basis for subsequent customs formalities.

  • When the sales order document is copied to SAP GTS, SAP GTS checks the selected address of the business partners in the sales order. The address is compared with the sanctioned party list master data. SAP GTS checks the standard address, or one of the other non-standard addresses (if it was selected in the sales order), or an address that was entered manually or changed (if the address data for these business partners was changed in the sales order).

Activities

Creating Sales Orders

When you create a sales order, you must set the GTS Relevance indicator for the transaction type and the item category.

Enter the following data:

  • Sold-to party

  • Ship-to party

  • Sales organization

  • One or more items of the item categories that have been defined in the Customizing settings as relevant for SAP GTS.

  • Vendor at item level

Changing Sales Orders

When you make changes to a sales order in SAP CRM, the changes to the data are replicated to SAP GTS in the customs document. If you make the following changes, SAP GTS repeats the compliance checks:

  • Change business partner data at header or item level

  • Manual change to the address at header or item level

  • Add or delete business partner

  • Change item

  • Add or delete business item

Furthermore, you can check the new status of the sales order in SAP CRM, and the status of the replicated document, in SAP GTS after the compliance checks have been repeated.

Deleting Sales Orders

When you delete a sales order in SAP CRM, the replicated customs document in SAP GTS is also deleted.