Customizing
Use
You must make the following adjustments in Customizing for down payment processing on the basis of document conditions.
Enhancing a Pricing Procedure Using Condition Types AZWA, AZWB and AZDI
The following condition types are supplied in the standard system:
● AZWA for debit down payments
AZWA has the calculation type B (fixed amount) and condition type initial. It is configured as a group condition and can be entered for the header or item.
● AZWB for billing
AZWB has the calculation type G (formula) and the condition type E (down payment demand/settlement).
● AZDI for rounding differentials balance
AZDI has the calculation type B (fixed amount), the condition class A (surcharges or discounts), condition type L (generally new when copying) and cannot be edited manually. It is an item condition.
By copying the AZWA you can create a percentage debit down payment condition.
To enhance the pricing procedure proceed as follows:
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1. At the end of the pricing procedure, after the output tax, configure the condition type AZWA. Select Statistical for the condition. Enter condition 2 (Item with Price Determination) and the condition basis formula 48 (Condition Down Payments). Formula 48 highlights the condition as a debit down payment. In addition, enter the condition value formula 49 (Condition Down Payments): it ensures that, for example, the gross value for the item is not exceeded.
Ensure that the condition basis formula 48 and the condition value formula 49 are activated in your system. If not, activate them in transaction VOFM.
2. Configure the condition type AZWB. Select Statistical for the condition. Enter condition 2 (Item with Price Determination) and the condition value formula 49 (Condition Down Payments). The formula 49 calculates the allocation value based on the order item data and its history. Set the print code.
If you are working with 100% down payments and partial deliveries, then minimal credits or debts can occur due to rounding differences.
You have a sales order with a total value of 800 EUR that is to be paid in full. You deliver the order in three separate partial deliveries. You then get three bills each for 266.67 EUR, making a total of 800.01 EUR. This means that the customer owes you 0.01 EUR.
3. To avoid debts or credits of this type, configure the AZDI condition in the pricing procedure between the taxes and the AZWA. It is not statistical. Configure condition 2 (Item with Price Determination) and the condition value formula 49 (Condition Down Payments).
In the example above the condition produces in the last bill a condition value of 0.01 EUR so that the last bill only has a value of 266.66 EUR.
4. To print the amount to be paid, the gross value-bill less the allocated down payments, add at the end of the pricing procedure a sub-total line "amount to be paid" with a condition type. At the 'from' level enter the AZWB level number. Enter condition 2 (Item with Price Determination) and the condition value formula 49 (Condition Down Payments). Set the print code.
Settings in Financial Accounting
A prerequisite fort he down payment processing is the account assignment on the underlying sales document. To do so, in financial accounting you must make the following settings in Customizing for the field status area.
● Configure reconciliation account (transaction OBXR)
You must assign the field status area G031 for the G/L accounts Down Payments Received and Down Payments Requested chosen by you.
● Set Accounting Configuration (transaction OBXB)
You must configure the posting key for the down payments (process ANZ in the standard system) and the output tax billing (process MVA in the standard system).
Aside from this you must perform an account assignment for the tax account.
● Configure posting key (transaction OB41)
You must set Sales Order as optional entry for the posting key 19.
● Set field status area (transaction OB14)
You must set Sales Order as optional entry for field status variant 0001, field status group G031.
● Assign field status variants to company code (transaction OBC5)
Avoiding Mixed Documents with Down Payments on the Basis of Document Conditions and Down Payments on Basis of Billing Plans
If you require both types of down payment processing then you can avoid mixed sales orders by defining two different types of sales documents for the sales order, one for sales orders on the basis of document conditions and another for down payments on the basis of billing plans. Items with billing-relevance A (delivery-related), B (order-related) and so on, are particularly important for down payments on the basis of document conditions. Down payments on the basis of billing plans rely on billing-relevance I (Billing plan). You can separate the items with item category determination.
● Configure the item category determination on the basis of item category groups NORM; BANC; BANS and so on for down payments on the basis of document conditions, which then leads to TAN, TAB and TAS item types with billing-relevance A, B and so on.