Manual Corrections for Balance Processing
You can use the transactions under Manual Corrections for Balance Processing
to correct key figures in transferred balances manually. You do so during the financial reporting process, after the original data transfer.
You can make manual corrections at various processing times (the processing time is the time at which corrections are processed in a correction run during the financial reporting process):
Before the merge
Before the determination of the financial statement items
After the determination of the financial statement items
Integration
The corrections you enter here do not take effect until:
You have created a correction worklist containing the corrections (see Creating a Correction Worklist).
You have scheduled the step for creating the correction worklist in a correction run (see Financial Reporting Process, under Corrections in the Financial Reporting Process, and Sample Flow Definitions and Examples for Financial Reporting Process).
You start the correction run.
Prerequisites
In Customizing, you have defined which characteristics and key figures can be changed by manual corrections in balance processing. For more information, see Customizing:
For accounting objects:
Bank Analyzer
Analytics
Accounting: Merge Scenario
Balance Analyzer
After Generation
Balance Processing
Manual Corrections
Edit Correctable Characteristics or Edit Correctable Key Figures
.For financial statement items:
Bank Analyzer
Analytics
Accounting: Merge Scenario
Balance Analyzer
Before Generation
Characteristic Structure of Financial Statement Items
Edit Characteristic Structure of Financial Statement Items
.
Before you can start the correction run, you also need to have created a financial reporting process that has a suitable run category. In Customizing, you need to have already assigned the financial reporting process classes ADJU1 (Correction Before Merge), ADJU2 (Correction Before FSI Determination) or ADJU3 (Correction After FSI Determination)
to the run category.
For more information, see Customizing for Bank Analyzer -> Analytics -> Accounting: Merge Scenario -> Balance Analyzer -> Before Generation -> Parameters for Financial Reporting Process -> Edit Run Types.
Features
The system logs the corrections along with details about the data that was changed (what was changed, old value, new value), the correction reason, the processor, and the time (see Displaying Corrections for Period-End Closing, Displaying Corrections for an Accounting Object, and Displaying Corrections for Financial Statement Items).
Corrections apply only to the period for which they were created. If data is transferred again, the new data overwrites the corrections for the accounting objects in question.
Accounting Objects
The term “correction” refers to the option of changing the results data for an existing accounting object. Corrections therefore entail one or more changes to the characteristics and/or key figures of one or more accounting objects (see Creating a Correction for an Accounting Object).
You can also enter and create new accounting objects (see Creating an Accounting Object).
The changed accounting objects are included in the financial reporting process again. This means that they are taken into account by the methods that provide additional information for the notes to the accounts, and in the determination of financial statement items. The system invalidates the results from previous financial reporting runs for the accounting objects in question, and generates the corrected results.
To ensure that the debit side and credit side balance, you always have to enter the same amount on the debit and credit sides when you make corrections to debit/credit-relevant key figures. Statistical key figures can simply be changed.
If a correction has already been entered at a particular processing time for a given accounting object, you can no longer make another correction to the same accounting object at a different processing time. You cannot create a new correction for a different processing time until the first processing time has been processed in the correction run.
Processing Stages for Accounting Objects
In balance processing, corrections can be entered and processed at the “Before Determination of Financial Statement Items” stage and also at the “Before Merge” stage. In contrast to the “Before Merge” processing stage, however, the system does not reprocess the corrected results data records in the merge process or the balance methods. This is because the correction run takes place after the data has been merged and after the balance methods.
Financial Statement Items
To ensure that the debit side and credit side balance, you always have to enter the same amount on the debit and credit sides when you make corrections to debit/credit-relevant key figures.
The system logs corrections with details about the change (what was changed, old value, new value), the correction reason, the processor, and the time (see Displaying Corrections for Financial Statement Items).
Corrections apply only to the period for which they were created. If data is transferred again, the new data overwrites the corrections for the financial statement items in question.
Processing Stages for Financial Statement Items
Financial statement items are always processed at the “After Determination of Financial Statement Items” processing stage.
Activities
You can use the following transactions:
Creating a Correction for an Accounting Object
Creating a Correction for a Financial Statement Item
Displaying Corrections for Period-End Closing