Determination of Address Type 

Use

The correspondence tool determines the address type for each recipient. The address determined with the address type is used as the posting address in correspondence. The key of the address - the address number  - is saved in the appropriate correspondence container.

Integration

The system transfers the address number to the Print Workbench when it outputs correspondence.

Prerequisites

The application does not suppress recipient determination when requesting the correspondence.

The address type determination as the result of recipient determination was not suppressed.

You have defined a standard address and created alternative addresses if required. You have also assigned an address type in the master data of each business partner to whom you want to send correspondence.

You have created the relationship between correspondence role and correspondence type and assigned an address type to it in the SAP Customizing Implementation Guide, under Cross-Application Components ® General Application Functions ® Correspondence ® Configure Address Determination.

Features

The address is determined within the creation of a correspondence request for each recipient.

The correspondence tool determines the address type defined in Customizing for the correspondence role provided in recipient determination. If no relationship is maintained in Customizing or no address type is defined in the relationship, then no address type is determined.

If the application has defined the event to determine the address type (BTE 44012060), then it is processed. Using this event, the application can adjust the address type determined by the correspondence tool to your requirements.

The correspondence tool determines the address using the address type, the recipient’s business partner number, the business partner role, and the date of execution. If no address is defined for the address type or no address was determined, the business partner’s standard address is used.

Since at least one standard address must be maintained for every business partner, an address can always be found for each recipient.

Activities

When the address type is determined (BTE 44012060), you can influence the address type determined during address determination. The event runs when you determine the address number for correspondence. At event BTE 44012060, you can determine a time-specific address if several addresses with different address types are defined in Customizing for a business partner.

In addition to the standard address, you can define a time-specific address type to which you only send specific correspondence. You define the address for this address type in the master data of the business partner. If no address types with address are defined for a business partner, the standard address defined for the business partner is used for all correspondence.

 All correspondence for business partner Smith should be sent to his standard address, except for dunning notices. These are to be sent to a separate dunning address.

To do this, you:

1. Create the address type dunning address.

2. Define the dunning address in the master data of business partner Smith.

If no dunning address is defined, the dunning notices are sent to the standard address (like all other types of correspondence created for business partner Smith).