Purchasing Info Record (SAP Library - Materials Management)

Purchasing Info Record

Use

The purchasing info record in the AFS system forms an important basis for procuring AFS materials in your business. For a combination of vendor and material, you specify data at SKU level as well as further AFS additional data.

Features

SKU Data

The purchasing info record of the R/3 standard has been enhanced with information at SKU level:

This graphic is explained in the accompanying text

In order to process data at SKU level in the purchasing info record, choose . You can now specify the following information at grid value level, category level, or SKU level:

the minimum and maximum purchase order quantity in requests for quotations, purchase requisitions, and purchase orders
If the purchase order quantity exceeds or falls short of the specified number, the user receives a warning message.

the underdelivery and overdelivery tolerances
Here you define the percentage at which you will accept underdeliveries and overdeliveries from your vendor. The percentages specified here will be copied to every purchase order. If you receive a delivery of goods in connection with a purchase order, the system compares the incoming quantities and the purchase order quantities. If the quantities are within the specified overdelivery and underdelivery tolerances, the system automatically sets the "inward delivery completed" indicator during the goods receipt update. (For further information, see the documentation on Underdeliveries and Overdeliveries).

the UCC and EAN/UPC number
Here you can enter an additional number for each grid value (such as a bar code number). To work with additional numbers for materials, activate them by setting the indicator Use Add.No. Additional numbers will then be transferred to purchase orders.

the rounding factor
You can enter a rounding factor for each SKU if you want to round quantities in purchasing documents to the multiple of a rounding factor. Since you can also enter rounding factors in the grid control data of the purchasing grid, set the indicator Use ROF if a quantity rounding in purchasing documents is to be based on rounding factors from the purchasing info record. If the indicator is not set, the rounding factors will be transferred from the grid control data. (You can find further information in the documentation on Rounding).

To copy the grid values or category values entered for a material to the overview, proceed as follows:

Choose Copy (for grid values) or Copy (for category values).
In the selection screen select the values for which you want to create or process additional data and confirm your selection.

Proceed as follows in order to create identical additional data for several selected grid values or categories:

Choose Fast Entry.
Select the grid values and categories in the table for which you want to create identical additional data and enter the corresponding additional data.
Choose Save Values.
The entered values will be copied to the overview for all of the grid and category values you have selected.

Read the information on specifying conditions and prices at SKU level in the documentation on Pricing.

AFS Additional Data

To process further additional data in the purchasing info record, choose AFS Additional Data. This allows you to store the following information:

Planned delivery times
The planned delivery time is the total of the replenishment lead time, manufacturing lead time, packing lead time, and transportation lead time.

With the Replenishment Lead Time for Raw Mat you enter what length of time the vendor requires to procure the raw material.

With the Manufacturing Lead Time you enter the production time the vendor requires to produce the material.

With the Packing Lead Time you enter the length of time the vendor needs to prepare the material for shipping.

With the Transportation Lead Time you enter the length of time the vendor needs to transport the material from the warehouse to your plant.

With the Capacity Offset Lead Time you can flexibly specify the time the capacity consumption should take place at your vendor. The time of the capacity consumption is calculated from the delivery date minus the total of the packing lead time, transportation lead time, and capacity offset lead time. You can find more information in the documentation on Vendor Capacity Planning.

Complexity factor
Here you judge to what extent your vendor can meet the requirements of producing a material that entails difficult and complex production steps. The complexity factor will be used as a Criterion for the Vendor Ranking in the source allocation.

With the Minimum Quantity you can enter data for statistical purposes for reports you have developed.

Route determination
You can enter the transportation zone, the transportation group, and the transportation conditions for the route determination.

Subcontracting
Set the preference indicator subcontracting (Pref.Sub.Ind.), if the material is normally produced by your vendor using provision components. If the indicator is set in the purchasing info record and if the material is not ordered as a subcontracting material (item category L), the user will get a warning message or an error message.

Rounding
Here you specify the rounding method that is to be valid during the automatic conversion of purchase requisitions into purchase orders. You can choose whether purchase order quantities should be rounded up, down, to the nearest multiple, or not at all.
Example: You have decided to specify a rounding method. The rounding method is "Round up". You have entered the rounding factor 3 in the purchasing info record for this grid value.

You create a purchase requisition for 20 yellow T-shirts. The ordered quantity (20) cannot, however be divided by the entered rounding factor (3). Since the rounding method has been defined (round up), the system automatically rounds the purchase order quantity to 21 pieces during the conversion of the purchase requisition to the purchase order.