Specifying Underdelivery and Overdelivery Tolerances (SAP Library

Specifying Underdelivery and Overdelivery Tolerances

Use

During every goods receipt for a purchase order, the AFS system compares purchase order quantities with delivered quantities at material and SKU level. You specify the quantity variances you will accept as underdelivery and overdelivery tolerances in the material master, in the purchasing info record, and/or in the purchase order. If the delivered quantity is less than the ordered quantity, the SAP standard system will permit this underdelivery as a partial delivery. Overdeliveries, on the other hand, are not permitted as long as you have not specified any overdelivery tolerances.

Procedure

The AFS system allows you to specify underdelivery and overdelivery tolerances in the purchasing info record and in the purchase order at material and SKU level. The system transfers tolerance values that you enter in the purchasing info record as default values to purchase orders. If you create a purchase order with reference to another purchase order, the tolerance values of the reference document are copied at material and SKU level to the new purchase order.

Underdelivery and Overdelivery Tolerances in the Purchasing Info Record

To specify underdelivery and overdelivery tolerances at material level, choose the view Purch. org. data.

In order to specify underdelivery and overdelivery tolerances at SKU level, choose

. Manually enter the SKUs for which you want to specify tolerances that are different than the material in the view or copy grid values (

Copy) and category values (

Copy). Then specify the tolerances in the fields Under.tol. and Over.tol. individually for each stock keeping unit.

As long as you copy SKUs to the overview and leave the fields Under.tol. and Over.tol. empty, the system will set the underdelivery and overdelivery tolerances in purchase orders to zero for these SKUs.

If you do not enter SKUs in the overview, the system will copy the underdelivery and overdelivery tolerances that you have entered at material level for these SKUs.

Underdelivery and overdelivery tolerances in purchase orders
You can change underdelivery and overdelivery tolerances in purchase orders at material level and at SKU level. As long as you have entered tolerances in the purchasing info record, the system will copy them as default values to purchase orders. Changes in underdelivery and overdelivery tolerances in purchase orders are made according to the following logic:

In order to change underdelivery and overdelivery tolerances at material level, enter the values that have been changed for an item in the detail view in the fields Underdel. tol. and Overdeliv. tol. If you change the tolerance values at material level, all the SKU default values that were copied from the purchasing info record to the purchase order without manual processing will be adjusted to the new percentage.
To change underdelivery and overdelivery tolerances at SKU level, enter the changed values of the appropriate SKU in the detail screen ( in the standard toolbar to the right of the table view). With the confirmation of your changes the system sets the indicator MT (manually set tolerances), which prevents this SKU tolerance value from being overwritten by a material tolerance value. Manually changed values at SKU level therefore remain unaffected by changes at material level.

Note

You cannot manually set the indicator MT. The system sets the indicator MT if you

set the overdelivery tolerance at item level to unlimited
manually change the tolerances at SKU level
manually change the tolerances at item level

Unlimited overdelivery
You cannot specify Unlimited overdelivery at SKU level in the purchase order or in the purchasing info record. If you want to allow unlimited overdelivery at SKU level, set the indicator Overdeliv. tol. - Unlimited in the item detail screen. This setting overwrites all overdelivery tolerances at SKU level and changes the tolerance values even if the indicator MT is set.