Send Personnel Cost Planning Results to CO (Release Smaller than (SAP Library

Send Personnel Cost Planning Results to CO (Release Smaller than 4.6A)

Use

In Personnel Cost Planning, you can calculate personnel costs based on the organizational structure by creating scenario groups which are grouped and administered in plan scenarios. If you have assigned cost centers to your organizational units, positions and employees and also assigned wage elements to the cost items, you can then use this data as plan values in CO.

If you release this data in HR, the system checks the consistency of the cost centers and cost items and due to the planning period, the system must also determines the corresponding fiscal year in FI/CO. In CO, you can display all the HR plan scenarios that have been released. As a rule, only those plan scenarios that are being used as plan values are displayed.

Integration

Here we assume that at least on system is of a release smaller than 4.6A.

Functions in the HR R/3 System

Create a plan scenario
Before you can transfer personnel costs to CO, you must have created a plan scenario. When you do this, you must make sure that you have maintained a cost center assignment for your organizational units, positions and employees. You must also assign all your wage types and wage elements to cost items.

Edit a plan scenario
Independent of the data selected, you can change and adapt the plan scenario. (optional)

Release plan scenario
You need to release a plan scenario so that CO can access it. The system has to determine the fiscal year in which the planning period falls and validate the existence of the wage and cost items. If the data is inconsistent, you cannot release the plan scenario and must edit the data again.

Functions in the CO R/3 System

Transfers the planned personnel costs contained in the plan scenario into plan values.
In accordance with the cost centers and cost items, the costs distributed and posted to FI/CO periods. You can only transfer one controlling area per transfer. When you transfer the data, you must also specify the CO version in to which the data is to be transferred.

Data Flow

This graphic is explained in the accompanying text

Description

The prerequisite for integration is that the master data – cost center and cost item – is distributed from CO into HR. All the read and validation accesses take place locally in the HR system.

When you release a plan scenario, the system validates the cost center and cost items locally. The relevant CO fiscal year is defined by the CO system. This only applies if the CO system is release 4.0 or higher. If the CO system is of a release lower than 4.0, you must replicate the fiscal year variant in the HR system.

Once the plan scenario has been released, it can be transferred into CO. The transfer from HR to CO takes place in the CO system. Before you can do this however, you must first create the scenarios to be released in the HR system. The data contained in the plan scenario selected, is then transferred from HR into CO and then posted to FI/CO. The posting is then confirmed in the HR system.