Using the Sales Audit Editor (SAP Library - POS Interface

Using the Sales Audit Editor

Use

You can use the Sales Audit Editor for the following:

Correcting cash-register receipt data that was incorrectly created in the store

Studying cash-register receipt data (for example, character-string searches)

Making mass changes and corrections

Procedure

You can start the Sales Audit Editor using the POS interface monitor as follows:

Place your cursor on and select a receipt or IDoc number.
Place your cursor on a higher level (for example, the store number or the node Processed documents) and then choose Process ® Sales audit editor.

The editor displays a list of all the receipts that were selected. Lines containing receipts that can be edited are ready for input. Lines containing receipts that have already been processed cannot be edited any longer and are therefore not ready for input. Also, you cannot edit any receipts that are already being processed in other processes at that time.

When you call the Sales Audit Editor using a higher level than the IDoc message type, it only displays the data from message type WPUBON.

Edit the list. The following options are available for editing the list:

Sorting

Place your cursor on the header of a column (heading) and select one of the sorting functions.

Mass changes

This function allows you to automatically correct values containing errors in a large number of receipts.

First, make the changes you want to implement in a line in the field in question and then choose Mass Changes. You can select in which lines the system should make the changes:

Only in those lines that still contain the old value in the field concerned.
In all the lines. Another dialog box appears where you can further restrict the worklist for the changes. The system only changes lines that are ready for input.

Change status

This function allows you to change the status of individual receipts. For example, you can reverse receipts that have already been updated.

Place your cursor on the line concerned and choose Change Status. You can now carry out the status change you want to make in the dialog box.

Note

Status changes that make it necessary to process the receipts again (for example, reversals) only lead to a change in the status. You can, however, trigger immediate processing by choosing Process Immediately.

Processing

This function allows you to process a receipt again. This is useful if an error was resolved in the Editor, for example, and you would like to trigger immediate processing of this receipt.

Note

The change must first be written to the database with Save.

Place your cursor on the line concerned and choose Process.

Refresh

This function enables the system to read the current data from the database and update the list.

Find

This function allows you to search for any terms using a free-text search. The search is not limited to the list. It includes all the data that the system displayed in the detail views.

To find all the entries that contain a particular term, enter this term in the field and choose Enter. Alternatively or in addition, you can perform the search using the fields Status, Reason, Transaction Type and Payment Type.

If you activate the Only Hits option, the system will only display the entries in the list that contain that particular term. If you do not choose this option, the system displays all entries in the list; however, the entries in which the term you are searching for appears are given a special marker.

Detail

This function allows you to navigate to detail screens for the line or receipt that you are currently on. The detail screens also contain some of the functions already described. You use them in the same way as in the overview list.

Choose Save.

The system saves all your changes in the database.