Procedure documentation Creating A Proof Of Delivery (POD) Automatically Locate the document in its SAP Library structure

Use

You can set your system so that if there are differences between the quantity that was actually delivered and the quantity in the shipping notification, the system automatically sends a message with preset standard reasons to the vendor at goods receipt.

Prerequisites

If you want to use automatic creation and processing of quantity differences for certain delivery item categories, you must first make the following settings in the Logistics Execution section of the Implementation Guide (IMG):

  1. Mark the desired delivery item category as Relevant for POD . Then set the Level of Automation for the POD for Inbound Deliveries for the delivery item category to Fully-automated POD processing (V) . Use the Set POD-Relevance Depending on Delivery Item Category activity for this step.

    2. Note

    If you set the POD relevance to Copy POD relevance from preceding document (V) , the POD relevance from the preceding document is copied into the current one. In this case, you can use the Set Up Confirmation Control activity to check your POD control settings for the corresponding Confirmation control key.

    Also use the Define Order Confirmations for Inbound Deliveries activity to make sure that the confirmation control key has an entry for the combination of Purchasing document category, Order type, Plant and Storage location.

  2. Make sure that you have defined at least one Standard reason for both overdelivery and underdelivery. Define the type of Quantity calculation for the standard reasons. Use the Define Reasons for Quantity Differences activity for this step.

When you process inbound deliveries, if quantity differences occur, the system will report the standard reason with the corresponding quantity difference to your vendor.
  1. Refer to the vendor master to check that the POD-relevant (A or B) indicator is set in the Control area of the reference data for the corresponding vendors.

Procedure

  1. From inbound delivery, choose Inbound Delivery ® Change ® Single Document.

The Change Inbound Delivery screen appears.
  1. Enter the number of the inbound delivery you want to change or select it by using a matchcode.

From the Goto menu on this screen, you can call up a specific view of the inbound delivery and make changes there.
  1. Choose Enter .

The overview screen that you chose appears.
  1. Change the delivery quantity to the actual quantity that was received.

Note

If you create quantity differences that you do not want to report to the vendor for one reason or another, then continue as described in the Adjusting Quantity section.
  1. Save the changes by choosing Inbound delivery ® Save.

A message appears informing you that the inbound delivery has been saved.

Result

The system uses the standard reasons and reasons for deviation that you have set up for overdelivery or underdelivery to send an automatic message about the quantity differences to the vendor.

 

 

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