Performing of Risk Assessments 

Purpose

The agents you want to assess were entered in the exposure profile.

1. Create risk assessment via the exposure profile

The starting point for risk assessment is generally the exposure profile for the work area. Here you will find the initial list of agents for which a risk assessment can be performed. You choose from the list the agents for which you want to perform an assessment and create the header data record of the risk assessment using the appropriate pushbutton.

You can then analyze and assess each agent separately.



If you do not use the exposure profile, you can also create the risk assessment directly in the risk assessment component. Here you must assign the agents to the work area you are assessing.

2. Enter measured values

If the agent you want to assess is a measurable variable for which reference values exist, a suitable means of analysis is to compare the measured values with the reference values. Here you must first enter the results of your actual measurements. You will use these later to make the comparison.

You enter your measurement results in the amounts function. In addition to entering them manually, you can also read and transfer amounts from other applications such as inventory management in the SAP Materials Management component using the amount determination function.

Amount determination is a user exit function and can therefore be adapted to suit your needs.

3. Analyze agents and assign a rating value

In risk analysis you examine the available information based on defined methods (analysis methods) for each work area and operation status. For example, you make a comparison of measured values and reference values. For mixtures, you can calculate a summated rating.

4. Determine the main rating and match it up with the rating of the exposure profile

You determine the overall rating (main rating) by evaluating the ratings you assigned in the analyses. In addition, you can take into account the result of the risk evaluation.

You can assign the main rating manually or calculate it using a user exit. As the default, the highest (worst) individual rating from the analyses and the risk evaluation is taken by the user exit as the main rating. You can overwrite this value manually.



After assigning the main rating, match up the rating of the exposure profile with the main rating. This transfers the main rating to the exposure profile.

5. If necessary: define and track industrial hygiene and safety measures or protection goals

You can define protection goals and industrial hygiene and safety measures directly from the context of a risk assessment.

Integration in the SAP Plant Maintenance (PM) component means you can transfer safety measures with the appropriate Customizing settings (such as technical safety measures) in the form of notifications as tasks to maintenance processing. When they are completed in PM, you can transfer the data back to Industrial Hygiene and Safety. The person who created the notification is notified by e-mail in the Business Workplace (in SAPoffice for R/3 Releases before 4.6A) that the notification has been transferred back and can then check the effectiveness of the safety measures.

6. Close risk assessment

Once you have checked all the data and the effectiveness of the safety measures, you can close the risk assessment. To do this, you assign the value assignment after check.



After assigning the value assignment after check, run another matchup with the exposure profile. This transfers the value assignment after check to the exposure profile instead of the main rating.

7. Optional: specify date of next risk assessment

If you are planning to repeat the risk assessment on a specific date (follow-on assessment), you can enter a due date. You can run a search query by date at a later stage to search for due or overdue risk assessments.

8. If necessary: make a follow-on assessment

If you want to repeat the risk assessment, or the conditions in a work area have changed due to the fact that a new part of the plant has been put into operation, you can make a follow-on assessment. The header data of the existing assessment and the amounts are transferred to this assessment – the data for the risk analysis and the safety measures is unassessed and can therefore be edited again.

The data for the previous risk assessment is still available to you after the follow-on assessment has been created. However, the validity of the data is limited. To call it up, you must reset the key date accordingly in the search query.



You can display all versions of a risk assessment using the Industrial Hygiene and Safety information system.



The system assigns an internal change number when it creates the follow-on assessment. You can therefore create only one follow-on assessment per day.

See also:

Opening Risk Assessments

9. Optional: edit status