Function documentation Assessment and Distribution Locate the document in its SAP Library structure

Use

Assessment and distribution are described below under the umbrella term Allocations.

Assessment and distribution of relevant overhead costs is performed at period closing (actual data) or plan closing (plan data). This is usually done directly in CO. It is then reflected in the data in Profit Center Accounting.

If you have a service profit center or allocation profit center in your profit center hierarchy, you may need to assess or distribute costs again in Profit center Accounting.

In Profit Center Accounting, the allocation function allows you to allocate the following plan and actual data.

·        Costs (assessment and/or distribution)

·        Revenues and sales deductions (assessment and/or distribution)

·        Balance sheet items (distribution)

Assessment is made using a special cost/revenue element.

In distribution, the original cost/revenue element/account number is retained.

You can use other posted values, quantities or statistical key figures as a basis for allocations (see Transferring/Creating Statistical Key Figures).

Note

If you want to use a statistical key figure as the basis for an allocation, you need to use the field group 04 (actual quantities) and enter the account group SPACE.

Note

From Release 4.6 A, you can allocate data in Profit Center Accounting at controlling area level. This makes it possible to process all company codes belonging to a controlling area in one single cycle. You specify the controlling area in the cycle header data. Note, however, that the actual allocations are made within one company code only.

Prerequisites

Before performing assessment or distribution in Profit Center Accounting, check whether the following steps have been carried out:

...

       1.      For actual data

...

                            a.      Period-closing activities have been completed in all applications which supply EC-PCA with data (FI, CO, SD, MM etc.).

                            b.      Any additional actual data required in Profit Center Accounting has been created.

       2.      For plan data

...

                            a.      All relevant plan data has been transferred from the component CO.

                            b.      Direct planning in Profit Center Accounting has been completed.

If any of these steps have not been carried out, you will have to cancel the assessment or distribution as soon as the base values and tracing factors which you used change again. You will then have to restart the assessment or distribution.

Activities

A general description of allocations can be found in the SAP Library for the component FI Special Ledger (for an introduction, see Structure linkAllocation: Introduction)

Note

The only difference in Profit Center Accounting is that it is not necessary to enter the ledger described in the above-mentioned documentation, since the system automatically uses the profit center ledger 8A.

In Profit Center Accounting, you can find assessment and distribution

·        in the application menu under Planning ® Plan Allocations and under Actual Postings ® Period Closing.

·        in Customizing under Planning ® Allocations and under Actual Postings ® Period Closing. In the Implementation Guide (IMG), you can find further information which applies specifically to Profit Center Accounting.

 

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