Transferring Balance Sheet Items in Realtime 

Use

The following balance sheet items can be transferred online in realtime:

·        Material stocks

·        Assets

·        Work in process

·        Other balance sheet items (transaction-based only)

The system posts balance postings directly to Profit Center Accounting from online postings which directly affect the balances of assets, materials and work in process. If you have line items in Profit center Accounting, the system updates a profit center document for each reference document (e.g. MM or FI document).

Integration

In order to transfer assets online to Profit Center Accounting, you must be using the component Assets Accounting (FI-AA).

In order to transfer material stocks online to Profit Center Accounting, you must be using the component Materials Management (MM).

In order to transfer work in process online to Profit Center Accounting, you must be using results analysis in the component Product Cost Controlling (CO-PC).

Prerequisites

You first need to enter the accounts you want to transfer to Profit Center Accounting in the Customizing transaction for balance sheet and profit and loss accounts.

In addition, you need to run each program once to create the opening balance for materials, work in process and assets from the source application (see Transferring Balance Sheet Items Periodically). For further information, see:

Period Closing Activities for Material Stocks

Period Closing Activities for Work in Process

Period Closing Activities for Assets

If you have also created asset accounts as statistical cost elements (type 90) to update investment orders, you must still treat these the same way as normal balance sheet accounts. Updating in realtime in Profit Center Accounting is only possible if you have entered the accounts as additional balance sheet accounts and P&L accounts in Customizing.

You must post the opening balance for other balance sheet items to transfer online by creating the documents manually, as transfer reports cannot be carried out here. You also have to assign a default profit center to each of the accounts in question in Customizing for Profit center Accounting. When posting in FI, however, you can set a different profit center manually. You can also define derivation rules for finding the profit center, where no profit center has been set for a posting. See Derivation Rules for Finding the Profit Center  in the Implementation Guide (IMG) for Profit Center Accounting. You can find more information on derivation strategy in the documentation for Profitability Analysis (CO-PA) under Characteristic Derivation.

When you assign down payments to a work breakdown structure element, the system finds the profit center to which it is assigned. It can therefore make sense to transfer down payments online.

Features

After you have created the opening balance, the system always transfers the difference between the new balance and the previous balance. You can find the current balance from the opening balance and the changes transferred online.

At the end of the year, you need to carry forward  the balances for the balance sheet items that were posted in realtime to Profit Center Accounting.

The system assigns work in process to profit centers by taking the assignment of open production order, projects, sales orders etc. (see Profit Center Assignments ).

The system assigns assets to profit centers indirectly, via assigned internal orders or cost centers (see Assigning Assets). The program transfers the acquisition and product costs, as well as cumulated value adjustments.

The system assigns material stocks by taking the assignment in the material master record, in the plant segment (see Assigning Materials).

If you run a manual transfer, the system overwrites any corresponding data that was already transferred to Profit Center Accounting. For example, if certain material stocks have already been transferred in realtime and you want to run a periodic transfer for the same period, the system first deletes the data that was already transferred. When this happens, you lose the information on the inventory posting documents for each transaction. The periodic transfer programs only create one posting per object that contains the balance from the previous period (or the difference to this balance for work in process).