Product selection offers the following functions during sales document processing:
Selecting Products Manually
To select products manually, proceed as follows:
The material that you enter triggers product selection. The system displays a dialog box with a list of options for you to select from.
The system replaces the material or key term you entered with the product you selected.
Selecting Products Automatically
In automatic product selection, you enter a material that triggers product selection. The system automatically selects products according to availability and the sequence of the alternative products in the master data condition record. For each material the system selects, it enters a sub-item in the order. The material that you use to trigger product selection can be a "dummy" material, such as a non-stock material (material type: NLAG), used only for triggering purposes.
Product selection can also be a two-level procedure. During the first step the system can use material determination to find a material or it can propose materials for manual selection. During the second step, the system then carries out automatic product selection as described in the preceding section.
The following example shows a list of alternative products that have been entered in a condition record for automatic product selection, along the stock available for each product.
Materials listed in condition record |
Stock available |
Product X |
Non-stock Material |
Product X - pack 1 |
100 pcs |
Product X - pack 2 |
200 pcs |
Product X - pack 3 |
200 pcs |
Product X - pack 4 |
300 pcs |
During order entry, enter the material-product X to trigger product selection and the order quantity of 350 pcs. The system automatically selects the products, which you entered in the condition record, if they are available and creates the following new lower level items in the order:
Item |
Higher-level item |
Material |
Quantity |
10 |
Product X |
---- | |
20 |
10 |
Product X - pack 1 |
100 pcs |
30 |
10 |
Product X - pack 2 |
200 pcs |
40 |
10 |
Product X - pack 3 |
50 pcs |
The order quantity of 350 takes up the available stock of product X - pack 1 (100 pcs) and product X - pack 2 (200 pcs). The remaining amount of 50 pcs is covered by the quantity of product X - pack 3 (200 pcs) that is still available.
Automatic Product Selection in the Delivery
The system can also carry out automatic product selection in the delivery. If the availability situation of products selected in the order changes, then the system automatically determines new order quantities or even different products, if necessary.