Reference status (SAP Library

Reference status

When you copy a sales document, the system updates the reference status in the copied item. An item can have the following status:

Not referenced

The item has not yet been copied.

Partially referenced

The item has already been copied but the entire item quantity was not copied.

Fully referenced

The item has already been copied. Depending on the completion rule for the item, there are two possibilities here:

– The entire item quantity has been copied.

- The entire item quantity has not been copied. However, because of the completion rule, the item cannot be referenced further.

Note

You can define the completion rule in Customizing for Sales and Distribution when you define item categories.

Reference Status at Header Level

The status for all the items in a document is combined in the header with the following indicators:

If all items have been classed as not referenced, the entire document is also classed as not referenced.
If all items are classed as fully referenced, the entire document is also classed as fully referenced.
In all other situations, the document is assigned the status of partially referenced.

Completing an Item

The system determines an overall reference status from the reference status of the item and the reason for rejection. An item which has been released receives the status "complete" and can no longer be copied.

Displaying Reference Status

You can check a reference document to see whether the items and the entire document have been fully referenced by choosing Goto ® Header ® Status in the overview screen. You can see this information for items by choosing Goto ® Item ® Status on the overview screen.