Entering content frameProcedure documentation Creating Release Orders for Value Contracts Locate the document in its SAP Library structure


In order to create a release order for a quantity contract, proceed as follows:

  1. In the initial screen, choose Logistics ® Sales and distribution ® Sales.
  2. Choose Order ® Create.
  3. Enter the order type and, if necessary, the organizational data.

The values for sales organization, for distribution channel and the division are usually proposed from user-defined parameters. Entries for the sales office and the sales group are optional.

  1. Choose Sales document ® Create with reference.
    A dialog box appears.
  2. Choose the Contract tab page.
  3. Enter the contract number and the partner releasing against the contract and the requested delivery date.
  4. If the partner authorization check is activated in Customizing, the system checks whether the partner is authorized to release against the contract. If the partner is not authorized to release against the contract, you cannot continue processing the release order until you enter a partner who is authorized. If several ship-to parties are defined in the contract to which the release order refers, a dialog box containing the possible ship-to parties appears. You must select the ship-to party who is to receive the goods.

    If the value contract refers to several materials, a product hierarchy, or an assortment module, then follow the steps below:

    Choose Selection list.
    A selection list will appear with the items that belong to the underlying value contract.
    To enter materials for the release, proceed as follows:
    The Enter material function brings you to a screen where you can enter the materials and order quantities that you would like released. Deselect any items that have already been entered and that should not be copied into this release.
    Use the Selection list function to return to the selection list. The items for which you have already created a release are displayed with an icon in the selection list.

    The Explode assort. function enables you to display a list of materials in the assortment module from the selection list. You can only release those materials that belong to the sales area of the value contract. Enter the required release quantity. Use the Selection list function to return to the selection list. The items for which you have already created a release are displayed with an icon in the selection list.


    When the system executes the Explode assort. function, it checks whether the current date is within the validity period of the assortment module. Only materials that are valid during the release can be copied.


    If the value contract is based on one particular material (e.g. WK2 value contract type in the standard system), then proceed as follows:

    Choose Copy. The order screen with the items from the value contract appears. Enter the required release quantities.

  5. Save your document.



If the value of the release exceeds the agreed value in the value contract, the system reacts according to the settings you made in Customizing (error message, warning, no response). If an error message appears you cannot create a release. If a warning appears, or if the system does not react, then you can create a release. You can find these settings for the system in Customizing for Sales and Distribution (go to Sales ® Sales Documents ® Contracts) under Value contract ® Define item categories for value contract and contract rel.

Packing Information in the Release Order

You can specify packing proposals in a release order. You can decide how you want the individual items to be packed at delivery time. This information is then copied into the delivery during delivery processing and can, if necessary, be changed there.

To enter packing information in the sales order, Choose Extras ® Packing proposal.

See also:

Structure link Packing in Shipping



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