Entering content frameProcess documentation Copying Sales Texts Locate the document in its SAP Library structure

You can enter texts manually in the header and in the individual items of the document in all phases of sales and distribution processing, or you can copy them automatically from the preceding documents or master records.

The form header text in the document header and the material sales text for each item is always copied from the preceding document or a master record. Neither of these texts can therefore be edited as long as the reference texts exist for them.

You can specify if you want a text to be copied from a preceding document or from a master record using access sequences in customizing.

The following figure shows how texts are copied from the master records into a sales document and how the texts are transferred into a subsequent document when it is created with reference to another document.

This graphic is explained in the accompanying text

Example of Copying Text

The standard version of the SAP R/3 System defines that the system uses the following access sequence to find a reference text for the form header text in the sales and distribution document:

  1. If a relevant header text exists in the reference document header, this text is copied into the header of the sales and distribution reference document. If the header text exists in several languages, the text is copied in all languages into the sales and distribution document header.
  2. If there is no header text in the reference document, or the document is created without reference, the system copies the customer sales note from the customer texts in the customer master record in the language assigned to the sold-to party.
  3. If there is no customer sales note in the sold-to party language, the system copies the customer sales note from the customer sales texts in the customer master record in the language assigned to the sales organization.
  4. If there is no customer sales note in the language assigned to the sales organization, the system copies the customer sales note from the central sales texts in the customer master record in the language assigned to the sold-to party.
  6. If there is no customer sales note in the language assigned to the sold-to party, the system copies the customer sales note from the central sales texts in the customer master record in the language assigned to the sales organization.
  7. If the system is not successful in finding an appropriate text, no header text is entered in the sales and distribution document.

 

 

 

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