Arrangements made in Subsequent Settlement have a particular currency in which income and provisions for accrued income are displayed and in which they are updated in the Logistics Information System. The condition records of an arrangement can refer to value of the vendor business volume in terms of the scale basis (which determines the scale level reached) and the condition basis (which determines the income as per the scale level determined). Condition records may have their separate currencies (condition scale currency or condition currency). An arrangement can therefore have any number of different currencies. There is no fixed link, for example, to the company code currency.

When a currency is changed, you must change over the affected currencies for arrangements. You can also do this during the validity period of an arrangement.

There must be a fixed conversion rate between the old and the new currency. This prevents fluctuations in the exchange rate having a detrimental effect on the whole conversion process.

In the course of a general currency changeover with fixed conversion rates, the following alternatives are possible:

• You convert the arrangement currency at a time of your choice (for example, when it best suits your vendor). After you make the switch, all settlements are made exclusively in the new currency. The basis for scales and conditions remain in the old currency, however. The condition records are not converted. The system operates in the background with the old arrangement currency. This avoids unnecessary recompilation of vendor business volume and income in the Logistics Information System. Since there is a fixed conversion rate between the two currencies, the conversions pose no problems.
• You convert the arrangement currency when an arrangement is extended (for arrangements of a more long-term nature, where an arrangement calendar has been defined) and when you create an arrangement with reference. This also applies to changing the condition records and the currencies they contain. Income and provisions for accrued income are updated in the new arrangement currency for the extended arrangement. The currencies in the condition records can be changed at the same time.

The system issues warning messages if, when you are extending an arrangement or creating one with reference, you process an arrangement that contains currencies of the European Monetary Union (i.e. currencies with fixed conversion rates) that have still to be changed over.

You can execute the functions required directly using reports, using the SAP Business Workflow or using the Euro Workbench (Convert Arrangement Currency).

All functions refer to the currency in which the relevant transactions are entered, and can therefore be converted independently of the general currency conversion in Financial Accounting.

You can make use of a powerful search engine for selecting the arrangements to be converted by choosing New entries ® Suggest entries in the Euro Workbench.

Choose Customer arrangements to access arrangements for a particular condition beneficiary.

You can use program RWMBONE1 to convert the arrangement currency and program RWMBONE3 to convert customer arrangements. You can select arrangements based on a number of criteria, a key criterion being the arrangement currency. Alternatively, you can manually select the arrangements from those found by the system and carry out a test run first.

The report changes the contents of the database field KONA-WAERS. The first time you run it, it stores the old arrangement currency in the database field KONP-KWAEH of each condition record in the arrangement.

You can use the method RebateAgreementPur.ConvertCurrency in SAP Business Workflow. This function is integrated into the Euro Workbench.

Program RWMBONE2 generates work items for changing the arrangement currencies. Use program RWMBONE4 for customer arrangements.

Please note that you cannot change over the currency of arrangements for which final settlement has been carried out. Currencies in the condition records cannot be changed. The condition records are not changed.

The new arrangement currency defined in this function is the only valid currency for the arrangements created in the Extension and Create with reference functions. All the income and provision updates are made in the new currency.

Arrangements made in Subsequent Settlement that are valid for a longer period of time - for example, for several years or until they are revoked - are modeled in R/3 by several single arrangements (one arrangement per calendar or fiscal year, for example). A reference allows you to see exactly which arrangement is valid in which year.

You can extend arrangements manually or have the system do it for you.

You can manually change all currencies (arrangement currency, condition scale currency and condition currency). Do not forget to maintain period-specific conditions. You can make use of the mass maintenance functions to change the condition currency. Mass maintenance of scales is not supported.

If, when you save the arrangement, it still contains a currency that has to be converted, the system displays a warning message. It informs you of every currency for which fixed conversion rates are defined.

You can use the method Arrangement RebateAgreementPur.ExtendManuallyWithMod in SAP Business Workflow.

No automatic extension is possible for arrangements you have already changed manually.

Alternatively, using report RWMBON03 (or RWMBON33 for customer arrangements), you can have the system automatically convert currencies in arrangements when they are extended. This procedure is best used for arrangements that only have one currency. You can select the arrangements using various selection criteria, one of the key criteria being the arrangement currency. You have the option of manually pre-selecting the arrangements and carrying out a test run first.

You can also have the system automatically change the scale condition currency and/or the condition currency. This is only possible in the new arrangement currency. You can enter a rounding rule in each case.

You use switches to determine whether condition records that are flagged for deletion may be converted. Other switches are available to enable you to prevent arrangements being converted if they contain a condition record that uses a currency different from the arrangement currency. You can differentiate between EMU and non-EMU currencies.

A currency is considered to be a European Monetary Union (EMU) currency if fixed exchange rates that apply for the whole period of the arrangement have been defined in the system. For information on which currencies this applies to, choose Euro Currencies.

You can use a switch to prevent arrangements with EMU currencies being extended if you want to process them manually.

The system checks whether an arrangement that has been extended contains currencies that are still relevant for conversion. It displays warning messages where necessary.