Calling the DRB Using Accounting Documents (SAP Library

Calling the DRB Using Accounting Documents

Use

You have the following options for calling up the DRB using accounting documents:

The document display (transaction FB03)
Program RDRBFI00

Features

Call using the document display (transaction FB03)

Prerequisites

To make sure that the document display can also display archived accounting documents, you have to make the appropriate setting in transaction FB00. To do this, set search strategy 1 on the tab page Document display.

To access the archive you also need the application-specific archive index (table ARIX_BKPF) or an archive information structure for either field catalog SAP_FI_DOC_001 or SAP_FI_DOC_002. If you use an information structure then you only require fields BUKRS, BELNR and GJAHR for the document display.

Note

You usually require more than these fields for other functions in the DRB.

Calling up the DRB

From the accounting document display (Transaction FB03) you can access the DRB via Environment ® Document Environment ® Relationship Browser.

Call up via Program RDRBFI00

Prerequisites

So that the program can access the archive automatically, either an archive information structure for field catalog SAP_FI_DOC_001 or SAP_FI_DOC_002, or the application-specific archive index (table ARIX_BKPF) is required.

If you use an archive information structure then you are recommended to include the following fields:

Document number (BELNR)
Company code (BUKRS)
Fiscal year (GJAHR)
Posting period (MONAT)
Posting date (BUDAT)
Document type (BLART)
Reference document number (XBLNR)

These parameters are contained in program RDRBFI00.

Calling up the DRB

Program RDRBFI00 is contained in the role Document Relationship Browser (SAP_DRB).

The program generates a list from which you can access the DRB by double-click.

The program also finds archived documents using the application-specific archive index (table ARIX_BKPF).

Note

Make sure that fields MONAT and XBLNR are not contained in the archive index. If you want to select using these fields you should use an information structure.

With program RDRBFI00 you can also select the archive files to be evaluated manually. You can find the corresponding dialog under Extras ® Data Source... on the selection screen. This is where you choose whether the system is to read from the database or from the archive and whether automatic access should be made via the archive information system or table ARIX_BKPF, or whether you want to select the archive file manually.

Note

You can control the standard procedure for this selection with an entry in table ASACCESS01.

You have the following options depending on the entries in table ASACCESS01:

If table ASACCESS01 contains an entry in the form

REPORTTYPE <Space>
REPORT RDRBFI00
ASACCESS X

then the program reads from the database and from the archive. The archive information system or the application-specific archive index (table ARIX_BKPF) is used to access the archive.

If table ASACCESS01 has an entry in the form

REPORTTYPE <Space>
REPORT RDRBFI00
ASACCESS <Space>

then the standard program reads only from the database.

In this case you can override the standard procedure via Extras ® Data Source...

If table ASACCESS01 does not contain an entry in the form

REPORTTYPE = <Space> and

REPORT = RDRBFI00

then the standard program reads only from the database. In this case you can override the standard procedure via Extras ® Data Source...