Executing Data Collection for Summarization Hierarchy (SAP Library - Product Cost Controlling Information System (CO-PC-IS))

Executing Data Collection for Summarization Hierarchy

Prerequisites

You created a summarization hierarchy.

If you want to use parallel processing to shorten the runtime of a data collection run, you should have your system administrator set up a server group and tell you the maximum number of tasks.

Defining a Server Group (Only for System Administrators)

To specify which servers the summarization run should run on, choose Tools ® Administration ® Administration ® Network ® RFC destinations ® RFC ® RFC groups.

It is recommended that you execute the data collection run after each period-end closing, thus summarizing current data such as target costs, work in process and variances.

If you want to monitor actual costs, it can also be helpful to execute a data collection run during a period before period-end closing activities.

Procedure

To perform a data collection run:

Choose Accounting ® Controlling ® Product Cost Controlling ® Cost Object Controlling ® Product Cost by Period / Product Cost by Order / Product Cost by Sales Order / Costs for Intangible Goods and Services ® Information System ® Tools ® Data Collection ® Summarization Hierarchy.

The screen CO Summarization appears.

Enter the following data:

Hierarchy

For a list of summarization hierarchies in the controlling area, press F4.

To see a list of hierarchies that have been summarized, choose Extras ® Summarized Hierarchies.

Subhierarchy

If you only want to summarize part of the hierarchy, choose the arrow symbol button Set Subhierarchy. All fields are listed for which summarization has been carried out (such as the plant or material). Enter the field attributes for which the summarization is to be carried out.

Example

For example, if you enter plant 0001 and material PROD-1, the costs of all orders will be summarized that were created for material PROD-1 in plant 0001.

If you enter only plant 0001, only the costs for all orders in plant 0001 will be summarized.

From Period/Fiscal Year and To Period/Fiscal Year
The values for these periods will be displayed for the objects selected according to the summarization hierarchy. If an object does not have any values in the periods specified, it is considered in principle during data retrieval, but with no values.

Turn on one of the following indicators:

Summarization run

In the summarization run the data for the periods within the specified summarization time frame are reset and recalculated. Data on the summarization object for periods outside of the summarization time frame is retained.

Deletion run

The deletion run deletes all summarization objects created by previous data collections. After that, the hierarchy definition is changeable again.

Hierarchy without data

Set this indicator if you want just want the structure of a summarization object without data.

Choose Extras ® Exception ® Set rule. This allows colored traffic light symbols to be displayed at hierarchy nodes for which predefined threshold values have been exceeded. You first define the rules for exceptions in Customizing. Here you specify the basis for the threshold values and by how much the threshold value has to be exceeded before a traffic light is set.

In the standard system, the indicator Background processing is turned on. If you want to perform the summarization run online, you must turn off this indicator.

Select Parallel Processing if you want to use parallel processing for a data collection run.

The dialog box Parallel Processing appears.

Set the indicator Parallel processing online and enter the following data:

Maximum number of tasks (number of system sessions on the servers)
Number of nodes (task)

Server group

Choose Confirm.

Caution

System resources are utilized in accordance with the number of tasks. For this reason you should limit the number of tasks or only use parallel processing when there are sufficient system resources available.

Choose Execute.

If you have turned off the indicator for background processing, a dialog box appears in which you must confirm the order summarization run.

Result

An overview screen is now displayed that shows the processed nodes of the hierarchy.

You can use the following functions:

Message log

The message log lists any errors that occurred and any information messages that were issued during summarization.

Table statistics

The table statistics specify how many totals records were written during summarization.

See also:

Performance in Product Cost Controlling