Entering content frameProcess documentation Report Export: Process Locate the document in its SAP Library structure

Purpose

The SAP component Product Safety enables you to export reports in Dok-X format. Dok-X is a document management system of the company TechniDATA GmbH.

Apart from reports in the SAP component Product Safety, you can also use report export for scanned reports (inbound reports).

You can define your own export methods in Customizing for Product Safety. To do this, use the following IMG activities:

Note

Report export is a special form of report shipping and is integrated in the Report Shipping section in Customizing for Product Safety.

Report shipping can be started immediately or in the background. However, report export is always carried out in the background.

Prerequisites

Process Flow

  1. At the time for which you have scheduled the report RCVDDISP, the SAP System starts report export for all automatically and manually generated export orders.

Note

For more information on the report RCVDDISP, see the IMG activity Set Up Jobs for Report Shipping in Customizing for Product Safety.

Automatic Export

For reports, the SAP System automatically creates export orders that were newly generated for report export since the last export date and have the status Released. As standard, the export orders immediately have the status Released. You can check this standard setting in the IMG activity Check Shipping Reasons in Customizing for Product Safety.

Manual Export

Manual Dok-X report export is started from the report information system. When you create a manual Dok-X report export order, the SAP System checks whether the report has already been exported. The following criteria are checked in this case:

The SAP System checks all Dok-X report export orders independent of their status. Exceptions here are orders that have the status Order created as you can delete them by using the function Reject.

If a report has already been exported, you can decide whether you want to export the report again or not.
  1. The export orders are processed by the report RCVDEVEN. Customizing for Product Safety is set so that all export orders in the SAP System are processed up to the status Historical.

If old export orders with status Historical exist for a report, they are deleted.

  1. The exported report is stored on the application server in the directory you specified for Dok-X report export in the IMG activity Specify File Paths and Names in Customizing for Product Safety.

The following files are stored on the application server:

Note

The key file for the Dok-X report export contains the following parameters:

As only the export of material safety data sheets is supported in the standard system, the value SDB is assigned to this document category.

Specification for which the Dok-X report export order was created.

Material for which the Dok-X report export order was created. The material name is determined using the same algorithm as for report shipping (seeStructure link Material Name, Material Number).

This parameter is always assigned the value V.

The company name is determined by means of the initiator (sales organization) that triggered the Dok-X report export order.

The reports are always exported in Postscript format (PS) in Dok-X report export.

The file name is formed from a consecutive eight-digit number and the file extension .PS. For more information, see Specify File Paths and Names in the IMG for Product Safety.

The report version is made up of the main and sub-versions of the report.

The validity area is assigned the leading validity area of the generation variant of the report to be exported.

Result

  1. In the Structure linkProduct Safety screen, you can check the report export order under This graphic is explained in the accompanying text Report shipping. Enter your selection criteria and choose This graphic is explained in the accompanying text. See also Structure linkEditing Report Shipping Orders.
  1. The most recent Dok-X report export order for a report is always stored in the SAP System. Older Dok-X report export orders for the same report are deleted if they have the status Historical. The SAP System uses the following criteria to compare the Dok-X report export orders:
  1. For each new report created, the SAP System checks whether a Dok-X report export order exists for the previous version of this report. If this is the case, a subsequent export order is created, but only if the newly created report was not already exported manually from the report information system.

Automatic subsequent export is dependent on the initiator. This means that when a new version of a report is created and a number of Dok-X report export orders exist for the previous version of this report that were triggered by different initiators, a subsequent export order is created for each of these Dok-X report export orders. The material name is also taken into account.

Subsequent export orders are created periodically for specific time periods in the same way as subsequent shipping orders for reports.

Leaving content frame