Search and Data Output in the Report Information System (SAP Library

Search and Data Output in the Report Information System

Purpose

Prerequisites

You have the required authorization that can be controlled using the following objects:

Authorization group
Report category
Report status
Rating (for reports with reference to a specification)
Validity area (for reports with reference to a specification)

In report shipping, the SAP System also checks if the user has authorization for the sales organization to which the report is to be sent.

You have installed the current SAP EH&S version of Windows Wordprocessor Integration (WWI).

To display inbound reports, you have installed on your front end an application that can output the format of the inbound reports. See Setting Up Shipping of Reports in Any Format.

Process Flow

Access and Searches

You can access the report information system in several ways:

Starting from the initial screen in Product Safety

A selection screen is displayed where you can determine reports according to various criteria. All reports found are displayed in a report tree (see Report Trees).

You can also select inbound documents with the aid of criteria such as by specification, report category, or report generation variant.

Other forms of specification-related access

The SAP System enables you to branch to the report information system hit list from various specification displays. The reports and inbound documents assigned to the relevant specifications are displayed. You can access the report information system as follows:

From the specification management hit list, the specification header data screens, and the property tree
From the specification information system hit list
From the report shipping order hit list

From the SAP component Industrial Hygiene and Safety

You can call the report information system from a number of areas in Industrial Hygiene and Safety. In each case, the reports are displayed whose generation variant matches the current report application. You can access the report information system as follows:

From the Industrial Hygiene and Safety initial screen

From the work area
From the incident/accident log

From other applications in the SAP component Sales and Distribution

If you call the report information system from the applications in the SAP component Sales and Distribution, the relevant reports for each Material object are displayed. The report information system can be called from the following applications by RFC (remote function call):

Sales order
Customer quotation
Customer inquiry
Delivery
Shipment

Displaying and Printing Reports

Reports are displayed and printed in Microsoft Word. The SAP System assigns default values for the symbol type Parameter (see Default Parameters for Reports).

Note

You can print the report in Word.

In addition, you can select several reports in the report tree. You then send them to an SAP System printer via the R/3 spool system.

Shipping and Exporting Reports

If you have the appropriate authorization, you can send reports with or without a reference to a specification and inbound reports.

You can also use the export function.

Activities

Using the Report Information System

See also:

Report Shipping

Import and Export