The SAP System determines all manually and automatically generated report requests when generating the worklist.

Report requests are generated automatically

• If specification data or phrases are changed and are already used in reports (with status GS, R1, R2,..., CO, or RE) so that the existing reports must be updated

• If a report for a specification, generation variant, and language is to be sent because of an automatically generated report shipping order and the SAP System cannot select a released report

For more information about setting up a worklist, see the Worklist section in Customizing for Product Safety.

The SAP System takes into account only released report templates.

The SAP System determines the changes to specifications and phrases as follows:

• Reference relationships
• Inheritance relationships
• Listings and compositions
• Transport classifications

3. The SAP System determines all report bodies that refer to the changed specifications.
4. Reports are checked to determine if the changes made to the specification data is relevant to them. Only these reports enter the worklist as newly generated reports.

The SAP System makes changes to phrase data as follows:

1. The system determines all phrases that were changed in the relevant time frame.

If a phrase status is specified for the phrase, the system checks whether the PhSymExpan (Expansion of Phrase Symbol in Report) indicator is set for the status in the IMG activity Specify Phrase Status. If it is, the phrase is taken into account, otherwise it is not taken into account.

2. Reports in which the phrases were originally created as phrase symbols enter the worklist immediately as newly generated reports.
3. The system then determines the specifications in which the changed phrases are used.
4. All reports that refer to these specifications are then selected.
5. The system checks the reports to determine whether the changed phrase data is relevant to them. Only these reports enter the worklist as newly generated reports.

The time frame for which changes are determined is specified by the date of the last worklist generation and the current date minus one day. Because time frames for which a worklist has already been generated are logged, there can be no time gaps. This ensures that no changes are overlooked. Changes in the future are only taken into account when they become valid.