Displaying and Printing Messages (SAP Library

Displaying and Printing Messages

Use

This procedure describes how you print out message records for arrangements or settlement runs (for arrangements), so that you can send them to your business partner in the form of a letter, for example.

There are two ways of printing out messages:

Printing f rom a l ist (Mass Processing)

Printing from the rebate arrangement

You can also display the printout on the screen.

Prerequisites

Message control records (NAST records) must exist for the rebate arrangements or settlement runs for rebate arrangements for which you want to print out messages.

Print output is selected as the transmission medium and Send with application own transaction is selected as the time.

The NAST records are automatically created when a rebate arrangement is created or changed, or when settlement accounting is performed for a rebate arrangement. For this, the necessary settings must be maintained in Customizing, and condition records must be created. For further information see:

Functional Prerequisites for Message Determination

Creating Condition Records

Procedure

Printing From a List (Mass Processing)

Choose

Purchasing ® Subsequent settlement ® Vendor arrangements ® Messages ® For Rebate Arrangement ® List

Purchasing ® Subsequent settlement ® Vendor arrangements ® Messages ® For Settlement Run ® List

Purchasing ® Subsequent settlement ® Customer arrangements ® Messages ® For Rebate Arrangement ® List

Purchasing ® Subsequent settlement ® Customer arrangements ® Messages ® For Settlement Run ® List

This takes you to the screen for mass selection of NAST records for rebate arrangements or settlement runs.

Note

You can restrict the selection by entering parameters such as:

Message type
Transmission medium
Rebate arrangement or settlement run for a rebate arrangement

Choose Execute.

The system displays a list of all NAST records that have not been processed (if the default setting for the processing mode is "First processing").

From the list, choose one or more NAST records or documents for which you want to print messages.

Choose Process to print out the message.

Printing from a rebate arrangement

Choose

Purchasing ® Subsequent settlement ® Vendor arrangements ® Rebate arrangement ® Display

Purchasing ® Subsequent settlement ® Customer arrangements ® Rebate arrangement ® Display

Enter the number of the rebate arrangement and choose Execute.

You go to a screen on which the data for the rebate arrangement is displayed.

Choose Agreement or Settlement ® Output ® Issue.

In the case of a rebate arrangement, you go directly to the list of NAST records for the arrangement.

In the case of a settlement run, you first go to a dialog box in which the settlement runs for the arrangement are displayed. You double click on a settlement run to go the NAST records created for the settlement run.

Select a NAST records in the list.

Choose Print.

Note

If you want to display the printout on the screen, choose View or Print preview.