Entering content frameProcedure documentation Posting Partial Goods Receipts for Inbound Deliveries Locate the document in its SAP Library structure

Use

You can now post partial goods receipts for inbound deliveries. For goods movement-relevant inbound deliveries, you can make goods receipt postings using the putaway confirmation for one or more transfer orders. The following functions are at your disposal:

You can display individual partial goods receipts in the document flow for the delivery, using the relevant number of existing material documents. You can use this process in the decentralized Warehouse Management System, and also in connection with handling units. Note, that you can only post goods receipt for complete handling units. The system posts the delivery quantities according to the material quantity given in the handling unit.

Prerequisites

For example, you have created a purchase order for an external vendor (for example in the SAP menu under: Logistics ® Materials Management ® Purchasing ® Purchase Order ® Create ® Vendor/Supplying Plant Known). Against this purchase order you create a goods movement-relevant inbound delivery (for example in the SAP menu under: Logistics ® Logistics Execution ® Goods Receipt for Inbound Delivery ® Inbound Delivery ® Create ® Single Documents or Collective Processing of Purchase Orders).

You create one or more transfer orders for this inbound delivery.

Procedure

You have the following options for posting partial goods receipts for inbound deliveries. You can post either complete items or only partial quantities of items.

Posting a Partial Goods Receipt Using the Putaway Confirmation

  1. Confirm a transfer order.

From the SAP menu choose Logistics ® Logistics Execution ® Inbound Process ® Goods Receipt for Inbound Delivery ® Putaway ® Confirm Transfer Order ® Single Document ® In One Step.

  1. Enter the transfer order and the warehouse number.
  1. If you want to post a partial goods receipt, use the input help to enter "4-Do not take putaway qty as delivery qty, but post GR" in the Copy Stock Quantity field. By making this entry, you ensure that when confirming partial quantities, only the partial quantities are posted for goods receipt and that the system does not reduce the delivery quantities.
  1. Choose the Entry List view.

The system displays all items that are subject to confirmation.

  1. You have the following possibilities:
    1. If you want to confirm all items, save the document.
    2. If there are differences for certain items, for example that were caused within the warehouse, enter the differences but leave the difference indicator empty. This means that you confirm the entire quantity for goods receipt back to the delivery.
    3. If differences arise for certain items, which already arose in the putaway interface (GR zone), enter the differences and enter a 2 (Source destination bin) in the Difference Indicator field. This means that you post only a partial quantity for goods receipt back to the delivery. For the remaining quantity, you can then create another transfer order for the delivery at a later point in time. If you cannot enter the remaining quantity using a new transfer order, then you should use this function again and instead of following the above description, use the input help to enter "2-Copy putaway qty into delivery as deliv. qty / Post GR" in the Copy Stock Quantity field. The system adjusts the delivery quantity to the picked quantity, and posts the remaining quantities for goods receipt.
    4. If you only want to post a part of the transfer order items and post a partial goods receipt, copy these items into the active worklist and confirm them internally. Note, that the document flow for the delivery can contain several transfer orders and at least as many GR material documents.

Note

Note that in the case of over-putaway (in other words, you increase the putaway quantity during confirmation) and simultaneous goods receipt posting, the system adjusts the delivery quantity to the total putaway quantity for consistency.

Example

A delivery item contains materials with quantity 5, and there are three transfer orders for 3 pieces, 1 piece, and 1 piece. You confirm, for example, the first transfer order with 9 pieces (6 pieces more) without posting a goods receipt. The delivery quantity is then unchanged, 5 pieces, but the putaway quantity is now 11 pieces (9 pieces + 1 piece + 1 piece). You confirm the second transfer order with 4 pieces (3 pieces more) and perform a goods receipt posting this time. The total putaway quantity is then 14 pieces (9 pieces + 4 pieces + 1 piece).

The delivery quantity is adjusted to the putaway quantity, and is therefore no longer 5 pieces but instead 14 pieces.

Posting Remaining Quantities

If you have not linked all transfer order confirmations to an automatic goods receipt posting (in other words, the inbound delivery was completely put away, but not yet completely posted for goods receipt), then you can post the remaining quantities as follows:

  1. In the SAP Menu, choose Logistics ® Logistics Execution ® Inbound Process ® Goods Receipt for Inbound Delivery ® Inbound Delivery ® Change ® Single Document.
  2. Select the desired inbound delivery and post the goods receipt.

The system then posts all open remaining quantities for goods receipt for the selected inbound delivery.

Collective Processing Via the Inbound Delivery Monitor

If you want to post inbound delivery items without creating transfer orders, or you want to post already confirmed transfer orders for goods receipt, proceed as follows:

  1. In the SAP Menu, choose Logistics ® Logistics Execution ® Inbound Process ® Goods Receipt for Inbound Delivery ® Inbound Delivery ® Post Goods Receipt ® Collective Processing Via Inbound Delivery Monitor.
  2. Select the desired inbound delivery and post:
    1. the entire inbound delivery for goods receipt
    2. Individual items for goods receipt

Constraints

If you work with serial numbers you cannot post partial quantities of items. You must always post the entire item, in other words all the quantities.

 

 

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