Processing Goods Receipts in SAP Retail Store (SAP Library

Processing Goods Receipts in SAP Retail Store

Use

You use this function to enter and reverse (cancel) goods receipts in your store and post return deliveries. The system accesses reference documents, for example purchase orders or goods receipt documents.

Procedure

Decide whether you want to enter or cancel a goods receipt, enter a return delivery or use a PDC device.

Depending on what you want to do, you must enter the following data for the reference documents and for identifying the article:

Posting date

The system automatically defaults the current date. You can change this date if necessary.

GR/GI slip

You can make reference to other documents (such as a bill of lading).

You identify articles using:

EAN/UPC
Article number
Vendor article number

You identify reference transactions using:

Order number
Delivery note number
Shipping unit
Stock transfer document (article document from two-level stock transfers)
Article documents (goods receipt posting) when you cancel
No reference document in the case of unplanned goods receipts that you want to accept

Reference documents

You can enter the reference document number. If you do not know this, you can search for it. If you previously selected the indicator Without reference document, the system assumes that the goods receipt has no reference and generates a purchase order in the background.

To go to the entry screens, choose Edit item.

Depending on the data you entered on the initial screen, you have the following options:

Enter goods receipt

General information is displayed on the upper part of the goods receipt screen.

The main part of the screen contains the item lines in the reference document for which you can enter goods receipt data for the individual articles in the following fields:

Article ID number, if you were unable to enter a reference document
Goods receipt quantity
Shelf-life expiration date/date of production if necessary
Delivery completed indicator (complete)

If the list is very long, you can display other item lines by choosing Page forward (arrow pointing down) or entries already made by choosing Page back (arrow pointing up).

You can update the list by choosing Update. The SAP System, which is linked to your system, checks and confirms your data.

Once you have entered all the required data for the goods receipt, complete the process by choosing Post.

Reverse goods receipt

Items are displayed in accordance with the reference document you selected. You can edit quantities for a purchase order and the whole item for the article document. Then choose either Post or Reverse, depending on the option required.

Return delivery

Items are displayed in accordance with the reference document you selected. You can process the quantities you want to return on an item by item basis. Then choose Post.

PDC link by Web browser

To load reference documents in the PDC device, follow the procedure for entering goods receipt. Select the required reference document and choose Load to PDC.

To process goods receipts that you entered using a PDC device, find the file that you want to load using Search or enter the name directly. Use Get from PDC to load the data that is to be posted in SAP Retail Store. If errors occur, SAP Retail Store displays these in the screen for item entry.

PDC link by RFC interfaces

Select the format type with which the data that is required for entering goods receipts should be formatted on the PDC device and then choose Format Data.
You can also format reference documents individually. To do this, enter the required reference document number and choose Format Data.

To process goods receipts that you entered using a PDC device, choose PDC Monitor.

PDC monitor

In the PDC monitor, you can display transactions you entered with the PDC device according to your Customizing settings. These might be goods receipts or return deliveries.

If the direct update function is activated in Customizing, the system only displays the PDC transactions that contain errors. If the release indicator is not activated in Customizing, the system only displays the PDC transactions that contain errors. You can do this using the item processing selection.

If the direct update function is not activated in Customizing, then the system displays all PDC transactions. If there are several partial goods receipts in a reference document, they are displayed and updated cumulatively.

Result

The goods receipt is entered and processed in the central SAP System for the store concerned.