Processing Store Orders in SAP Retail StoreUse (SAP Library

Processing Store Orders in SAP Retail Store

Use

You use this function to enter store orders for your store based on the applicable assortment list or purchase orders that were created using a PDC device (PDC procedure using a Web browser). You can load the orders into the system, process them if necessary, and then transfer them to the head office.

The screen for the store order is divided into three parts.

In the header, you can enter data that relates to the whole store order. This includes the vendor, delivery date, and user-definable order identification.

The bottom left-hand side of the screen contains the navigation window. Here, you select the data that you want to work with. This can be an assortment, part of an assortment, PDC data, or your current order list.

On the right-hand side of the screen, you carry out requirements planning. The articles matching your selection are displayed here. In addition, you define (or confirm) the articles that are to be ordered, and the order quantities.

Procedure

In the Vendor field, enter a vendor or distribution center from which you want to order the merchandise, or choose Vendor is determined by system if you want the system to determine the vendor automatically.

Depending on the vendor selection, the system restricts the assortment available to you. If you select a new vendor, a dialog box informs you that the order list must be recompiled for this.

In the Delivery field, enter a fixed delivery date or arrange for delivery as soon as possible.

The system defaults the following day as the delivery date. If you change the delivery date, you can also have the system compile a new order list for this new delivery date. A dialog box informs you of this option. In this way, you can carry out requirements planning for merchandise that cannot be ordered until a later date.

(Optional) Enter a user-definable order ID for the store order.

The order ID makes it easier to find your store orders again at a later date, such as at goods receipt.

In the navigation window, select the article group that you want to process. You can process assortments, part of an assortment, data from PDC devices, or the current order list.

Display and process assortments:

In the navigation window, the system displays all assortments that you can procure from the vendor entered. If you chose automatic vendor selection, the system defaults all the other listed assortments for processing. Depending on the settings in the SAP System, your assortments are subdivided according to departments, merchandise categories, layout modules, or vendor subranges. If you select an assortment or a grouping (such as a merchandise category), the system displays all articles belonging to this on the right-hand side of the screen.

Enter and process PDC data (PDC procedure using Web browser):

If you select the PDC data in the navigation window, the system displays all data entered from PDC devices on the right-hand side of the screen. You can use a pushbutton in the right-hand window to select a new PDC file, and use the Process PDC file to adopt the data from this file. Requirements planning for the imported data is then carried out in the same way as for articles from assortments.

Display and process order list:

The order list contains all the articles entered so far. You can process the order list in the same way as assortments or PDC data. If you choose Add article, the system displays fields for entering individual articles. As a result, you can add individual articles to the order list, independently of entry via an assortment list or data entered for a PDC device.

Carry out requirements planning for the displayed articles. To do this, on the right-hand side of the screen, enter the required quantity for the articles in the relevant field.

If it is possible to create a purchase order, the quantity field is ready for input. If a default value exists for the article order quantity, this value is displayed in the quantity field. The system automatically transfers all quantities to the order list. If there is more than one article placement (article exists in several layout areas, for example), the system automatically uses the same quantity entered for all article placements. This enables you to see whether you have already carried out requirements planning for an article elsewhere.

Choose Post order list.

If you do not want to generate follow-on documents such as purchase orders in the SAP System, choose Only change default quantities.

If you do not have the necessary authorization, you may not be able to select this indicator.

The system transfers the requirements planning data to the head office. In the current order list, the system then displays the items that were successfully updated and the items that contain errors.

If the system updated all the items successfully, you can start requirements planning again by choosing New order list.

If an error occurred during posting for at least one item, you can process these incorrect items again by selecting the relevant button.

Note

If you cannot correct the error by changing the quantity, your requirements planning has not been posted. In this case, contact your head office.

Result

Depending on your system settings, the central SAP System creates a purchase order, a delivery, etc.

You can display information on the purchase orders using the function Store order follow-on documents.

In the store, the next step is the shipping notification, and, when goods are delivered, the goods receipt.

Follow-on documents are updated and old documents are deleted.