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You can use a Report Painter to create a report for analyzing all quantities and values posted during planning and actual data allocation. You can create the reports using either original data from the database or data from extracted files.

If you create reports using original data, it must be sorted and retrieved first on the basis of your desired criteria. Depending on the volume of data, this can be very time-consuming. This is the case, for example, with cost center area reports involving numerous cost elements and activity types. A data selection from the original database is only recommended when a near-time and current review of data is absolutely necessary in Controlling (CO).

For most other purposes, you should create temporary or period-based extracts for analyses, especially for those involving larger data volumes such as area reports. For example, you can create daily or weekly area reports based on the data stored in a given extract.


If extracts exist that match your selection criteria when you call up the report, the system offers the extracts for your selection.

When you leave reports based on selections from the database, the system indicates that you have the option of saving the report data as an extract.

You can analyze the reports saved in extracts at any time without undue strain on the system performance.


The system deletes the extracts if the release status is changed (for example from Release 4.0 to 4.5). Once a maintenance level has been changed (for example from Release 4.5A to 4.5B), the extracts that you saved previously are available once again.

You can use the Implementation Guide (IMG) to make user settings for selected or all users that ensure the display of the most current extract during report callup. In addition, you can determine the selection parameters for report callup for individual users or for all users per component. If extracts exist that match the selection parameters given during report callup, and if you arranged to have the most current extract automatically displayed each time, you do not need to use the selection screen before report callup.


You should run extensive reports in the background or during off-peak periods (see Period-Based Information System).

The system includes a variety of standard reports. You can find an overview of all standard reports in the standard report tree of the relevant Controlling component (CO). The most important reports are described in Important Standard Reports in Cost Center Accounting.


Do not change the structure of the predefined standard reports. If you wish to change reports, create new reports by copying the standard reports and make the appropriate changes to the new reports. For more information on creating your own reports, see the SAP Library under AC - Financials ® FI - Financial Accounting ® FI Special Purpose Ledger ® FI-SL- Structure link Sets and Structure link Report Writer.


If you use transfer prices (multiple value flows), the information system for the Overhead Cost Controlling component (CO-OM) can access all valuations. The selection field for valuation appears after you activate the multiple valuations. In reporting, you can make target/actual comparisons between plan values in the operational valuation and the actual values in other valuations.

You can enter a default in the user settings under report currency (see the Cost Center Accounting IMG under Information system ® User Settings ® Specify User Settings).

If you do not use transfer prices, the valuation field does not appear in the selection screen.

For more information on multiple valuation approaches/transfer prices, see Structure link Multiple Valuation Approaches and also the SAP Library under EC Enterprise Controlling ® EC Profit Center Accounting ® Structure link Transfer Prices.



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