The Retail Ledger is used for collecting actual data from Financial Accounting, Controlling, Human Resources, Sales and Distribution, Materials Management and from external data.

When you activate the Retail Ledger, a new dataset is created in the table group PCRRETAIL (ledger 7R). The aim of this is to replace the movement data from Profit Center Accounting (ledger 8A) for use in the area of Retail. Compared with ledger 8A the main difference is the data modeling of the table group PCRRETAIL which, in the aggregated data set (table PCRRETAIL), contains the characteristics profit center and cost center. The line items (tables PCRRETAILA and PCRRETAILP) should be regarded solely as detail information. The line items are not a basis for reporting, and they can, for example, be archived at the end of the financial year.

When the Retail Ledger is being used normally, data is transferred online. Data can, for example, be transferred periodically when a ledger is being set up.

In the settings for data transfer, there are functions that allow a subsequent posting, or lock the ledger for data. These settings are made for each company code.

The actual data transfer is done in two different ways:

• Data from Financial Accounting, Materials Management, Sales and Distribution and Human Resources is transferred from Financial Accounting.

• To transfer data from Controlling there are different options:

1. Actual data and statistical key figures from category 2 (totals values) are transferred to the Retail Ledger using "transfer actual data".
2. For plan data there is a separate transaction.
3. Statistical key figures from category 1 (constant values) are also transferred with a separate transaction.

Using the Retail Ledger you can now create simple reports with the help of the totals record display.

The following functions are also available:

• Document display
• An item line search for displaying data
• Application for balance carryforward

• Ledger comparison for reconciling data in the Retail Ledger with the general ledger.
• Data archiving

Within the Retail Ledger, reporting, planning and other functions are possible in limited form, with the help of functionalities from the special purpose ledgers (FI-SL).