Promotion Data Transfer Between the SAP System and External Systems
Use
Importing Planning Data into the SAP System
You can create promotion planning data in an external system (for example, Microsoft Excelâ or other third-party planning software), then import it into the SAP system, at which time the promotion will be created automatically. Planning data includes, for example, header and item data, site groups and themes, sales prices and quantities
You use the following BAPI for data transfer:
This BAPI reads the article information, including prices, and then creates a promotion in the SAP system using that data.
Making Changes to Planning Data Externally
Once you have created a promotion (whether in the SAP system or externally), you can continue to modify it in an external system and reimport the data as necessary. You use the following BAPIs for this:
This BAPI exports a list of promotions, including organizational data and validity periods. You cannot make any changes to it, but it does allow you to see what promotions are currently scheduled and decide which need additional processing.
This BAPI exports detail data for one specific promotion to an external system for modification.
After the promotion is modified, this BAPI imports the changed data from the external system back into the SAP system and updates the records accordingly.
Making Changes to Site Data Externally
Once you have begun subsequent processing (for example, listing, supply source determination, and so on), you can make changes to site data. The following BAPIs are used for site data transfer:
This BAPI reads the article information and site data and exports it to the external system.
After you have modified the site data, this BAPI sends the data back to the SAP system.
Sending Promotion Announcements to Stores
After announcements have been created during subsequent processing, you can export the announcement information from the SAP system to an external system (for example, in stores). When responses are submitted (with requested article quantities), this data can be transferred back to the SAP system. The following BAPIs are used in data transfer:
This BAPI exports a list of promotions to another system, such as the SAP Retail Store Workbench. Store personnel can then select a given promotion from the list. (Only promotions applicable to that store will be shown.)
When a promotion is selected, this BAPI reads and displays information for all articles in that promotion, including the suggested quantities. Store personnel can change the quantities if this is permitted by the promotion.
This BAPI confirms the announcement and sends the data back to the SAP system. The changed quantities for that store are now written to the promotion data.