Transferring Plan Data from COPA to ECPCA (SAP Library - Profit Center Accounting (EC-PCA))

Transferring Plan Data from CO-PA to EC-PCA

Use

It is possible to transfer planned values and quantities periodically from costing-based Profitability Analysis (CO-PA) to Profit Center Accounting. (Previously it was only possible to post plan data subsequently from account-based CO-PA.) To do so, you need to assign the value and quantity fields in CO-PA to the accounts in Profit Center Accounting. You can define rules in Customizing to derive the correct account in EC-PCA.

Prerequisites

The operating concern you want to transfer the data from in CO-PA must be generated.

In addition, plan data must exist for combinations of profit center, controlling area, and company code in costing-based CO-PA. Note that when no profit center is found for a posting to CO-PA, the system automatically assigns that posting to the dummy profit center. Plan data that is not assigned to a specific controlling area and company code cannot be transferred to EC-PCA.

Features

Initial Steps

You can define one or more derivation rules in order to determine an account to which certain values should be posted. You can define up to six source fields for each derivation rule to use as the basis for determining the account to which a certain value field should be transferred. These source fields are the controlling area and the value or quantity field you want to transfer, plus any combination of up to four other characteristics in CO-PA.

Example

First derivation rule:


Source fields				Target field
Controlling area	Company code	Partner profit center	Value or quantity field	Account
0001	0001	P100	REVEN	800000
0001	0001	P100	SAQTY	801000
0001	0001	P200	REVEN	802000
0001	0001	P200	SAQTY	802000
0001	0001		REVEN	800000
0001	0001		SAQTY	800000

In this example the system first assigns the revenue and sales quantity fields to different accounts depending on which company code and which partner profit center the values are assigned to. The last two lines represent external sales, where the partner profit center is blank.

Second derivation rule:


Source fields			Target field
Controlling area	Company code	Value or quantity field	Account
0001	0001	FRACHT	471000
0001	0002	FRACHT	472000

In the second step, the freight costs are assigned to different accounts depending on the company code.

It is possible to assign more than one value field to the same account. If you do, the system adds their values together. You can also assign more than one quantity field to the same account, provided that they have the same unit of measure. You can also assign both a value field and a quantity field to the same account, so that values and quantities that belong together (such as sales revenues and the corresponding quantity) are transferred in the same EC-PCA line item. For more information on derivation, see the documentation for CO-PA, under characteristic derivation.

All values and quantities in CO-PA that are posted with a different +/- sign in Profit Center Accounting need to be explicitly specified in Customizing. This is particularly important for value fields that you transfer to credit accounts (such as revenues), which are negative in Profit Center Accounting. As quantities in the actual system normally have the same sign as the currency amounts which belong to them, plan quantities (such as sales quantities) should be negative on the credit side. For more information, see the Implementation Guide for Profit Center Accounting, under. Maintain +/- Sign Rules

Plan Data Transfer

You can execute the transfer from the application menu of either EC-PCA or CO-PA:

EC-PCA: Planning ® Plan data transfer ® Costing-based CO-PA
CO-PA: Planning ® Integrated planning ® Transfer plan to EC-PCA

When you carry out the transfer, you can specify selection criteria to determine which data you want to transfer (data for a particular profit center, for example). Note that either a single value, an interval, or an asterisk (*, for all values) must be specified for each characteristic.

In the processing rules, you can specify characteristics whose values you want to summarize. This is not allowed for the characteristics controlling area, company code, and profit center, since these characteristic values are required information in Profit Center Accounting.

On the Value Fields selection screen, you can select the value and quantity fields that you want to transfer. If you select fields for which no derivation rules are defined in Customizing, those fields cannot be transferred. In Customizing you can tell the system to display an error message in such instances. For more information, see the documentation for Profitability Analysis, under Influencing the Standard Derivation Procedure.

The system only transfers those changes made since the last transfer to Profit Center Accounting. That means that you can repeat the transfer as often as you like.

The log tells you what selection criteria, processing rules, and value and quantity fields you defined, along with the number of objects that were selected and transferred without errors. If errors occur for an object, that object is not transferred. In the detail log, you can see which objects were not transferred and what errors occurred. Once you have removed the errors, you can transfer these objects again.