Goods Receipt: Special Functions
Use
In addition to the standard processes handled at goods receipt, the same functionality can be used to handle a whole array of special processes that frequently occur.
Features
Faulty or Wrong Deliveries
A delivery from a vendor or from the warehouse can sometimes be wrong or contain damages. The reasons for faulty or wrong deliveries include:
·
The delivery date has been exceeded.·
Merchandise is broken or damaged·
The shelf-life expiration date is not long enough or the remaining shelf-life is too short.·
The wrong goods have been delivered.If you wish to accept the goods nonetheless, you have a number of options, including:
·
Post part of the quantity as spoiled or destroyed·
Make a transfer posting to an other article number if the wrong goods were deliveredReturns to Vendor
Merchandise may have to be returned to the vendor when:
·
Stock that was not sold remains at the end of a season or promotion·
Merchandise involved is returnable transport packaging·
Returning discontinued articles to the vendor.If you can still trace the goods to a purchase order, you can post the return as a type of goods receipt cancellation. To do this, you must use a special movement type and state a reason for returning the delivery.
Alternatively, you can enter additional items when you are posting a goods receipt from the vendor as returns items. No reference is made to the original purchase order. You use a special movement type and can configure the system so that a purchase order is generated for the returns items in the background. The purchase order is required so that you can match up the credit memo you receive from the vendor with a system document in Invoice Verification.
See also:
Ordering: Returns.
Delivery of Goods Managed on a Value-Only Basis
When merchandise is delivered that is not managed on an article basis, the sales price has to be made known to the system in any case. If valid sales price conditions exist in the system, the price is determined automatically. Otherwise it has to be entered manually by the user.
The individual articles are managed together under a "value-only article." No quantity data is managed for this stock, only the cumulated delivered price and sales price of the stock.
Delivery of Returnable Transport Packaging
In addition to the goods delivered, returnable transport packaging can also be entered in the system. It can either be managed on a non-valuated basis as belonging to a third party or, if there is a charge for it, on a valuated basis as part of your own stock.
Third-Party Order Processing
In addition to warehouse business (goods being ordered by and sent to distribution centers), stores also receive goods directly from vendors. This is known as a third-party order and is a key procurement method in retailing.
Third-party order processing must be defined in the master records of the stores and vendors involved. Once a stock planner has determined a vendor for merchandise in a purchase order, the source of supply determination function establishes whether a third-party order or a warehouse order should be created.
The stores process goods receipts for third-party orders themselves. How this is done exactly depends on the IT system in place. Data distribution techniques enable the stores to have access to the order data. Depending on the technology available in the store, a comparison can therefore be made between the data in the purchase order and the goods receipt.