Goods Receipt: Checks
Use
The goods receipt is checked in detail to ensure that the merchandise delivered meets all the necessary requirements. The duration of the check and the methods used are dependent on the stock type to which the goods are posted.
Features
Quantity Checks
The quantity check can be carried out in one of two ways:
The quantities can be checked using a count list. The quantity delivered is compared either with the order quantity, the shipping notification quantity or the rough goods receipt quantity.
In this case the system suggests the actual quantities that should be contained in the goods receipt. The quantity is displayed both in order units and in base units of measure. The goods receipt can be entered in other units of measure if a factor for conversion to base units of measure has been entered in the system for the article.
Reference can be made to a number of documents at goods receipt. Depending on the document referenced, the default values can be taken from the purchase order, the shipping notification, the rough goods receipt or the delivery document.
Shelf Life Expiration Date Check
For articles with a shelf life expiration date, you must enter either the use-by date or the remaining shelf life. The information entered is compared with the data in the article master record. If the minimum shelf life cannot be complied with, a warning or error message is issued, depending on how the system is configured.
Underdelivery/Overdelivery Tolerance Check
If underdelivery or overdelivery tolerances were defined by the purchasing department, these are checked by the system as soon as a quantity is entered. When the tolerance limits are exceeded, a warning or an error message is automatically issued and under certain circumstances the goods receipt can be rejected. When an underdelivery occurs, the order item remains open by the missing quantity - that is, the system expects a further goods receipt to take place. If you know that no further goods receipt is expected, you can set the final delivery indicator.
Shipping Instructions
If packaging or shipping instructions were agreed with the vendor, these can be recorded in the purchase order. A check can be made at goods receipt to determine whether the instructions were adhered to. This also enables the salability of the goods to be checked and any complaints made. The results of this check can be included in Vendor Evaluation.
EAN Check
When you enter a goods receipt, the system displays two EANs for you to process:
If the EAN for the order unit has been entered in the system, it is displayed at goods receipt. You can overwrite the number. If you do, the new number is entered in the article master record as an additional EAN.
If the EAN for the order unit has not been entered in the system, you can enter it at goods receipt. The number is then adopted in the article master.
You also have the option of entering an additional unit of measure and an EAN for it. Before you can do this, the unit of measure must exist in the article master record.
If no EAN has been entered for the unit of measure in the article master record, the new number is entered as the main EAN. Otherwise, it is stored as an additional EAN.