Business Volume Updating in Subsequent Settlement
Use
During settlement accounting, the system uses the volume of business done with your business partner to determine the scale level, for example. In this process, the system updates the business volumes (expressed as a money value in the rebate arrangement currency), and the purchased quantities, weights, physical volumes, or points for each condition, depending on which data is required for settlement purposes. The money value of the business volume is updated in all cases.
Prerequisites
If the cumulative business volume figures are updated at the time of the purchase order or the goods receipt, the tax code of the PO item must be known. You maintain this in the info record or use the condition technique to set it.
Features
If different currencies or units of measure are used in a rebate arrangement (e.g. arrangement currency differs from scale currency and scale unit differs from condition unit) the system records the business volumes in all currencies and units that occur. As a result, problems caused by exchange rate fluctuations or missing conversion factors are avoided.
The following methods of updating are possible:
Updating is carried out as at the delivery date. When you order an article from a vendor, the vendor’s conditions that are valid on the purchase order date are used to determine the price of the article. The relevant condition type must be specified in the calculation schema for this purpose.
Updating is carried out as at the document date. The time-independent conditions of the PO or the results of a new price determination process (in the case of prices for precious metals, for example) can be used as the basis for this. A new price determination process is always carried out at the time of goods receipt if the GR date is specified as the pricing date category.
Updating is carried out as at the invoice date. With regard to the value, you can elect to update using either the verified final invoice value or the PO data. In this case, the scale and condition basis to be updated can be any level of the calculation (the net/net purchase price, for example).
In the case of subsequent debit, business volume is updated on a value basis only.
Business volumes from vendor billing documents and settlement requests are updated when the documents are released to Accounting.
Business volumes can also be updated for service items, but only on the basis of the associated PO items. This is not integrated with price determination for the individual services. You can therefore only work with money values of business volumes. You can also use blanket purchase orders and invoicing plans. Business is always updated from the invoice.
Business volumes that result from credit memos and invoices without reference to purchase orders in Invoice Verification cannot be taken into account in Subsequent Settlement. The documents do not support price determination. Instead, you can use vendor billing documents.
Business volumes from consignment processes cannot be taken into account in Subsequent Settlement either, as, in these cases, invoices without reference to purchase orders are created.
The general rule in the case of scheduling agreements with time-dependent conditions is that the price determination process is not carried out as the basis for updating until the time of goods receipt. Under certain circumstances updating that is planned for the time of the purchase order may take place at the time of goods receipt. Updating that is planned for the time of invoice verification may be brought forward to the time of goods receipt.
Updating takes place for each valid condition. In the process, the business volumes (expressed as dollar values and quantities) are cumulated separately for the area of application (goods-related or corporate-unit-related conditions) of each condition, and for each site and each tax rate. If settlement is effected monthly or more frequently, updating is carried out simultaneously for each settlement period. If settlement is carried out less frequently than monthly, the business volumes are nevertheless updated on a monthly basis. This ensures that it is subsequently possible to generate monthly statistics.
The updating of business volumes is based on certain important information from the conditions, such as area of application and settlement frequency. For this reason, you cannot change such information once a rebate arrangement has been created.