Pricing documents serve to document the results of sales price calculations.

Pricing documents can be used by the following:

• Users wanting to store in master data the parameters described above, and not just the sales prices calculated. This might be to allow analyses to be performed at a later date.

• Users wanting to calculate sales prices. They want to release the calculated sales prices later, however, after carrying out further checks.

• Users wanting to ensure that other users who do not have authorization to create sales prices can calculate sales prices, yet cannot activate them. The sales prices are to be released later by a user with more authorization.

• Users wanting the ability to cancel sales prices.

Creating pricing documents is a prerequisite for canceling sales prices and using the pricing worklist function.

Pricing documents are displayed in pricing document processing in a form similar to the pricing table for sales price calculations.

In addition to sales prices, all other relevant parameters for the pricing items (vendor, purchasing organization, purchase price, calculation schemas used, and so on) are also saved in pricing documents. The data from purchase and sales price calculations are saved in transaction conditions. The pricing document contains the document numbers of these transaction conditions. These transaction conditions are read each time the pricing document is displayed or changed. In addition to the pricing data, the document shows the date on which the document was created and who created it.

You can create pricing documents explicitly in the sales price calculation function.

You can also have the system generate pricing documents automatically when you save sales prices in the sales price calculation function. The settings necessary to do this must be maintained under Pricing type in Customizing for Pricing. Here, you can also define whether document indexes are automatically generated when pricing documents are created. Document indexes are necessary to generate the pricing worklist.

The status of a pricing document item indicates its current processing status.

There is a special function available for archiving pricing documents.

Document items with status D are archived independently of archiving key dates. You can also set a flag in Archiving to archive canceled document items in the same way.