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Define
Distribution Keys
In this activity, you can define a distribution
key.
Using a distribution key, you can distribute
plan totals to individual plan periods.
The following options are available for
defining distibution keys:
- You can define a distibution key that
references an existing standard distribution key (1, 2, 3, 4, 5, 6,
7).
- You can define an independent
distribution key without using a reference.
Standard
settings
The SAP Standard System includes multiple
distribution keys. You can copy these standard distribution keys and then
change them.
To copy a standard distribution key, position
the cursor on the desired distribution key in the tree structure, and use the
right mouse key to copy it.
Note
If you use one of
the standard distribution keys as a reference, you cannot change the number of
periods and the relative factor of the distribution key.
Activities
To define a distribution key, proceed as
follows:
1. Position the
cursor in the tree on
- referenced, if you
want to reference a standard distribution key
- Independent, if you
want to define a new distribution key
2. Using the
right mouse button, choose Create.
3. Enter a key
up to four characters long and a name for your distribution key.
4. Enter the
posting periods to which the plan values are to be distributed.
- You can enter the numbers of the posting
periods in any order: the system automatically sorts the period numbers
entered and the numbers assigned to these values in ascending order. You can
enter any number of periods.
Example
If you want to
distribute the totals to the first period of each quarter, enter one after
another 1 , 4,
7 and 10 in the
posting period column.
- The relative distribution factor determines
the share of the total plan amount that the period in question receives. Each
period receives a specific share of the plan total based on the following
formula.
Example
(Distribution factor
* Total plan amount) / Total of the relative factors
If a distribution
factor of 40 is assigned to period 1, the total of all relative factors for
the distribution key is 320, and the entire plan amount is 5000, period 1
receives:
(40 * 5000) / 320 =
625
5. The
following functions are also available:
- To suppress the display of all periods with a
distribution factor of 0, choose Hide zero
values. To redisplay these posting periods, choose
Display zero values.
- If you set the distribution factor of a period
at a later date to 0 , you can recalculate the factors of the
remaining periods. To do so, choose
Calculation.
- To compare your new distribution key with your
original distribution key, choose
Compare.
- To view the change history of a distribution
key, choose History.
1. Save your
distribution key.