Maintain Worklist for Processing Open Items (SAP Library

Maintain Worklist for Processing Open Items

You can use work lists to combine G/L accounts so that their line items and balances can be displayed together or so that their open items can be processed together. You can even group together company codes for line item display purposes.

Accounting clerks can choose whether they want to process various business transactions using work lists or with the individual objects (G/L accounts, company codes) themselves.

You define work lists for G/L accounts manually. Automatic work list maintenance is not possible.

When manually defining a work list, enter the keys of the objects you want to process together (G/L account numbers, for example).

Activities

1. Determine which accounts you want to group together for line item and balance display and which for open item processing. You can also group together company codes for line item display.

2. Create the work lists by grouping together the accounts and company codes.

3. Make sure that accounting users do not suppress the Work list fields for line item and balance display as well as for open item processing. To check this, choose the Settings menu option in line item and balance display. In the Settings, you can also hide the work list fields. For open item processing, choose Settings -> Editing options -> Goto -> Open items and select the "Use work lists" option. In this case, a separate field for entering the work list does not appear. Instead you enter the key of the work list in the account number field. If a work list does not exist, the key is interpreted as an account. If both a work list and an account exist for a key, the work list has priority.