Define Tolerance Groups for Employees (SAP Library

Define Tolerance Groups for Employees

In this activity you can define different amount limits for your employees. You use these limits to determine:

The maximum amount for which an employee is permitted to post a document

The maximum line item amount an employee is permitted to enter in a customer, vendor or general ledger account

The percentage amount an employee can enter in a line item

The maximum acceptable payment difference

Payment differences within certain tolerance groups are posted automatically. The system either adjusts the discount or posts the difference to a separate expense or revenue account.

To do this, you have to define:

The maximum amounts or percentage rates that the system should automatically post to a separate expense or revenue account if an adjustment to the discount is not possible, and/or

The difference amounts for which the system should adjust the discount. In this case the discount is automatically increased or reduced by the amount of the difference.

You can also differentiate according to company codes. Since the same limits usually apply for a group of employees, enter the limits for employee groups. You then define the amount limits and tolerances per employee group and company code.

Note

You can also define tolerances without defining a tolerance group. In this case, leave the field Grp blank. The tolerances so defined then apply to all employees that are not assigned to a group. There must be at least one entry for each company code.

You can also define tolerances for clearing transactions in the Customers, Vendors or G/L account master records. The lower limits from the specifications for the trading partner and the employee group then apply for clearing.

Standard settings

Example tolerances are defined in the system for the standard company codes delivered.

Activities

1. For each company code, establish whether tolerances should be defined and whether differentiation according to employee group is required. If you want to define different tolerances for your employees, specify different amount limits for different groups. If the tolerance limits are to apply to all employees, leave the field "Group" blank.

2. Define the tolerances accordingly.

3. If you have defined different tolerance groups, you must then assign your employees to a specific tolerance group. To do this, select the activity

Assign User Tolerance Groups.