Substitution in Accounting Documents (SAP Library

Substitution in Accounting Documents

In this activity, you define possible changes regarding your accounting documents in the form of substitutions of individual fields for your company codes. You can make changes both in the document header and in the line item. The substitutions are valid for both the manual entry of documents and for the automatic creation of documents (for example, payment program).

For each company code to which you want to assign a substitution, define the following information:

Time of substitution

Here you enter the key "1" for substitution within the document header, the key "2" for substitution within the line item and the key "3" for the whole document.

Substitution

Here you can change or display the names of substitutions which already exist. You have to create a new substitution. The name then appears in the overview afterwards.

Name for the substitution

Activation level

Here you enter the key "0" for inactive, the key "1" for active and the key "2" for active (except for in batch).

Activities

If you want to define new substitutions, proceed as follows:

1. Position the cursor on a line in which the company code and the time have been entered (you can enter the company code and the time via Edit -> New entries ).

2. Then select Environment -> Substitution . You reach the first screen for maintaining a substitution.

3. Select Substitution -> Create . Enter the required name. After pressing ENTER, you reach the overview screen with the substitution activities belonging to substitution.

4. Select Insert entry . You can describe a new substitution activity on the next screen. You describe the substitution requirements and the actual substitution for this. The syntax to be used for this is explained in the F1 help for the input fields Requirements and Substitution .

If you want to change substitutions which already exist, proceed as follows:

1. Position the cursor on an existing entry and select Goto -> Substitution .

2. On the next screen, select Substitution -> Display or Substitution -> Change . After pressing ENTER, you reach the overview screen with the substitution activities belonging to substitution. If you select Insert entry , you can make the required changes.