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Maintain
Versions
You can use
versions to create independent data groupings in planning and in
actual.
In planning, versions display alternative plan
scenarios based on different planning assumptions. For example, you can
illustrate varying employment markets, price and wage increases, or sales
programs in different versions with differing parameters.
The data for the most likely version in
planning normally appears in version 000. The plan data you enter here forms
the basis for calculating plan prices for activity types and determines the
rates by which you allocate activities in actual. Version 000 also holds all
actual data postings. The plan and actual data for version 000 serves in
plan/actual comparisons and in variance analysis.
You make settings for version maintenance on a
hierarchical basis.
In this IMG activity you edit the general
version definition on the client level.
- You make controlling area settings in the IMG
for the Cost Center Accounting, Overhead Orders, or Activity-Based Costing
components.
- You make profitability segment settings in the
IMG for the Profitability Analysis component.
- You make profit center settings in the IMG for
the Profit Center Accounting component.
Notes
- "Version" replaces the earlier term
"plan/planning version".
- You can record plan and/or actual data in a
version.
- In Activity-Based Costing, you can record
actual data in different
delta versions.
Complete the IMG step
Maintain Controlling Area.
Standard
Settings
When you create a controlling area, the R/3
System automatically creates version 000, valid for five fiscal years. The
first fiscal year depends on the control indicator you set when you created
the controlling area:
- If the indicator is set for the current year
or earlier, the five-year period begins with the current year.
- If the indicator is set for a future year, the
five-year period begins with this year as the first year.
Recommendation
- If you want to plan in a single version only,
use version 000.
- Actual primary cost data entry and actual data
from internal acitivty allocation all post to version 000. SAP therefore
recommends you use this version for all plan/actual comparisons.
Activities
Define a new version or make a copy of version
000 to change as you require.
Define the general settings for the
version:
1. Enter a key
and a description.
2. Determine
whether to record plan and/or actual data. Activate the corresponding
indicator.
You cannot activate
the "Record actual data" indicator for version 001.
3. For versions
used only within a given component, set the corresponding indicator for
exclusive use.
Note on
transport
To
transport versions, see the IMG under "General
Controlling".
Further
Notes
For more information, see: