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Maintain Versions

You can use versions to create independent data groupings in planning and in actual.

In planning, versions display alternative plan scenarios based on different planning assumptions. For example, you can illustrate varying employment markets, price and wage increases, or sales programs in different versions with differing parameters.

The data for the most likely version in planning normally appears in version 000. The plan data you enter here forms the basis for calculating plan prices for activity types and determines the rates by which you allocate activities in actual. Version 000 also holds all actual data postings. The plan and actual data for version 000 serves in plan/actual comparisons and in variance analysis.

You make settings for version maintenance on a hierarchical basis.

In this IMG activity you edit the general version definition on the client level.

Notes

Complete the IMG step

Maintain Controlling Area.

Standard Settings

When you create a controlling area, the R/3 System automatically creates version 000, valid for five fiscal years. The first fiscal year depends on the control indicator you set when you created the controlling area:

Recommendation

Activities

Define a new version or make a copy of version 000 to change as you require.

Define the general settings for the version:

1. Enter a key and a description.
2. Determine whether to record plan and/or actual data. Activate the corresponding indicator.
You cannot activate the "Record actual data" indicator for version 001.
3. For versions used only within a given component, set the corresponding indicator for exclusive use.

Note on transport

To transport versions, see the IMG under "General Controlling".

Further Notes

For more information, see: