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G/L Account
Creation and Processing
This section contains a number of activities
for creating G/L accounts in various different ways.
Preliminary considerations regarding
organization
G/L accounts are created in the R/3 System in
the form of G/L account master data. The G/L account master data is made up of
a chart of accounts area and an area specific to the company code.
You can use the chart of accounts for one or
more company codes. It contains information that applies to master records in
the company codes using the chart of accounts. The area specific to the
company code contains information that can be different for each company
code.
The account number and name are predefined, for
example, in the chart of accounts, while the currency in which the account is
managed is specified in the company code-dependent area.
Information in the chart of accounts controls
how you create a master record in company codes. This means that you must
first create the master record in the chart of accounts before you can create
it in the company code.
You can create a master record in two
ways:
- Create the chart of accounts area first and
then, in a second step, create the area specific to the company
code.
- Create a master record centrally in the chart
of accounts and the company code in one step.
You should, however, create G/L accounts in two
steps if you want to predefine values for creating the area specific to the
company code from the head office.
Standard Settings
Charts of accounts are delivered with the
standard R/3 System. Before creating G/L accounts, you should determine which
specifications to make in the master records. To do this, you should analyze
the standard charts of accounts and G/L accounts (area specific to the company
code). By using the standard examples, you can see which specifications need
to be made in your G/L accounts.
Creating G/L
accounts
The system offers a range of methods for
creating G/L accounts. Depending on how your organization is structured, you
should select those methods that best fulfill the requirements in your
organization:
1.
Creating G/L accounts with reference
This method is most
effective in the following situation: You create a new chart of accounts and
company code into which you copy accounts from the standard system using new
account numbers and names. This is most useful when your chart of accounts is
only slightly different from SAP's standard chart of accounts.
You can use this
reference method to copy G/L accounts from a source company code into the
company code you wish to use, and then edit the accounts by changing the
account numbers and names. You can then create the G/L accounts and copy the
account determination. To do so, choose
Create G/L Accounts with Reference.
If you wish to make
further changes to the G/L accounts created using the reference method, you
have the following options:
- Transferring G/L accounts from an
external system
If you are already
using G/L accounts in a non-SAP system, you can transfer those accounts to
your SAP system.
The batch input
method can be used:
- If the number of G/L accounts is relatively
high
- If an interface from the previous system to
the R/3 System can be create without great difficulty
- If the field contents of the G/L accounts in
the R/3 System can uniquelly be filled with the contents from the previous
system or from a logic included in the transfer program.
If you wish to make
any changes to the transferred G/L accounts, you have the following
options:
You should only use
this alternative method if a chart of accounts in your system meets your needs
exactly. You can, for example, copy a chart of accounts included in the
standard system. If, however, you need to make changes to an existing chart of
accounts, your should use the copy with reference technique to create G/L
accounts.
To copy an existing
chart of accounts, choose Alternative Methods ->
Copy G/L Accounts
Further Information
You can find information on creating G/L accounts in the SAP Library under
FI - General Ledger Accounting