Show TOC

Define Own Scenarios for Request to Change Master Data

In this IMG activity, you define scenarios for the request to change master data.

Standard Settings

All the scenarios provided by SAP are in the S* namespace.

For requests to change master data, the following notification types are provided:

The notification type contains information on whether the request must be approved, and if so, by whom. Note that you can use a notification type for more than one scenario.

Requirements

SAP recommends that you use the scenarios provided for master data changes as a reference for creating your own scenarios, and then to adapt the copy as required.

Activities

1. To copy a scenario, select is and choose Copy.
To create a scenario, choose New entries.
2. Enter a key and a description for the scenario.
Caution
The scenario key must not be in the SAP (S*) namespace.
3. In the general data, make the required entries.
Take this opportunity to store a long text for the scenario. This description is displayed as an explanation when you call up the form. You can also use this description to find a corresponding form in the intranet. When you enter the text, you do not have to enter key words as the search engine filters the text using not only the words, but also their conjugation or declination. Word groups are also used for the search.
For more information on the search engine, see the SAP Library under Financials -> Controlling -> Cost Center Accounting -> Information System -> Interactive Information System, and then see Report Documentation under Document Search Using The Retrieval System.
4. Transfer the notification type 50 or 70 according to the scenario.
Note
Check whether the follow-up activities provided on the activities menu bar match your requirements. We recommend that you use the follow-up activities supplied by SAP.
5. Use Entry with form as the entry type.
6. You only need to specify an ITS service if you choose the Entry with form entry type. You use an HTML form specially designed for the scenario. You also need to assign an Internet service to the scenario that contains the required HTML templates, ITS (Internet transaction server) and language-dependent resources. In addition, there is a choice of business add-ins (BADIs) that you can use, in which you can define specific requests.
You can assign an Internet service to maximum one scenario. To create a new Internet service, choose Generate.
You have two options:
Note
Before you can test the Internet service, you need to publish it manually. This takes you automatically to the Internet service processing in the development workbench, where you can publish the entire Internet service. Then you can test the ITS service from Customizing using Test.
7. To modify forms, choose Business Add-Ins. You can now change the implementation (create, change, delete and so on).
If you require special initialization or checks on the request for the scenario, you can use a business add-in (BADI QISR1). For more information on BADIs, see Basis -> Change and Transport System - Overview -> Transactions and Tools -> BC Changes to SAP Standards -> Business Add-Ins.
Recommendation
For requests to change master data, SAP advises you to transfer the corresponding Business Add-In from the scenario using the F4 help facility. During measure processing, the existing interfaces are incorporated into the SAP System.
8. Do not activate the cost incurring indicator.
The scenarios for master data changes do not incur costs.
9. Choose Transfer.
When the next dialog box appears, choose Copy all. The scenario you just copied is now available in the selection list.
10. Flag your scenario and choose Characteristics in the selection area.
11. Enter the fields that you require for the request form.
Next, select Dictionary category and transfer the structure for each request. All the fields are contained here that you can use for the form. You can carry out a search via structure name ISR*.
In the basic data you use ITS to determine which fields appear on the form, and in which order they should appear. You use a Business Add-In to control which fields are filled as default.
Notes on field selection
12. Choose Tasks in the selection area.
You specify the processing procedure in the SAP System for the request to change master data by using the workflow or worklists.
13. Transfer a task for each scenario.
14. Enter a processor or a standard role.
This data is automatically provided when you call up the request form.
SAP provides you with standard roles for the various requests to change master data. It is recommended that you copy these and adapt the copy accordingly.
15. Note
You can use the partner role to control whether a single processor ( task processor) is defaulted in the request form, or a whole department (department responsible). For more information on the role, see the SAP Library under Basis -> Business Management -> Organizational Management -> Integration Into The Workflow -> Role Breakdown -> Role Definition -> Define Responsiblity Roles.
Example
SAP provides the standard role 3100014 for requests to change cost center master data.

Further Notes

More information on master data adjustment requests is available in the SAP Library under Financials -> CO Controlling -> Cost Center Accounting -> Master Data in Cost Center Accounting -> Processing Master Data -> Master Data Adjustment Requests viaInternet/Intranet.