Maintain Controlling Area (SAP Library

Maintain Controlling Area

In this IMG activity you can:

Create acontrolling area

Change the settings for an existing controlling area

Copy the controlling area "0001"

Basic Data

The deciding factor for basic data characteristics is the organization of cost accounting, meaning the assignment of company code(s) to a controlling area.

If you have already created master data, you cannot then remove the company codes already assigned. However, you can assign more company codes to the controlling area.

Note on number of controlling areas

The way you assign company codes and controlling areas affects your currency settings, in other words, thecurrency type, the currency, and the currency-related updating, also the chart of accounts, and the fiscal year variant of the controlling area.

Further basic data for a controlling area includes the cost center standard hierarchy and the settings for the reconciliation ledger.

Control indicator

You can use the control indicator to activate or deactivate particular components and functions in Controlling per fiscal year.

Assignment

If you require cross-company code cost accounting, you need to explicitly assign the company codes to the controlling area.

Requirements

In your organizational structure, you specified whether you require cross-company code cost accounting or whether the controlling area is used in a 1:1 relationship with the company code.

In Customizing, under Global settings, you have defined the currencies that you require.

In Customizing, under Enterprise Structure -> Definition -> Financial Accounting , you created one or more company codes .

In Customizing, under Financial Accounting -> Financial Accounting Global Settings -> Fiscal Year -> Maintain Fiscal Year Variants , you have defined the fiscal year variants that you require.

As a minimum, you have defined the currency, the fiscal year variant and the chart of accounts in the Global Parameters of the company code. To do so, choose Financial Accounting -> Financial Accounting Global Settings -> Company code -> Enter Global Parameters

You have system authorization for table maintenance from the standard tool (authorization object S_TABU_DIS).

Standard Settings

The standard R/3 System includes controlling area 0001, to which company code 0001 is assigned.

Recommendation

SAP recommends that you use controlling area 0001 or that you copy it to a user-defined controlling area and adjust it according to your requirements. You can for example use the country-specific installation program to enter the appropriate country-specific default settings you require. Default parameters such as the definition of number ranges, are already maintained for this controlling area.

Activities

Copy controlling area 0001

1. Adapt the default settings to your country.

a) To do this, choose Enterprise Structure -> Country-Specific Settings in Customizing.

b) Choose b) Choose

Change Country-Specific Settings and Country version.

2. Create your own controlling area with company code as a Copy of controlling area "0001" with company code "0001".

1. Adjust this copy to your requirements.

a) To do so, in the dialog box, choose Maintain controlling area.

b) Select your controlling area and change the settings.

Delete controlling area

You can delete the controlling areas supplied by SAP if you:

Create all organizational units afresh.

Have created all organizational units using the SAP delivery data.

To do so, create your own controlling area with company code as a copy of the controlling area "0001" with company code "0001".

Now delete the controlling areas you no longer require.

To delete a controlling area supplied by SAP, proceed as follows:

1. In the dialog box, choose Delete SAP Delivery Data.

2. From the list, select the controlling areas you want to delete.

3. Choose Delete.

Note on deleting SAP delivery data

Create controlling area

1. From the dialog box, choose Maintain controlling area. Choose New entries and maintain the basic data

2. Maintain the assignment of company codes

Change controlling area

1. From the dialog box, choose Maintain controlling area

2. Choose the corresponding controlling area.

3. Maintain the settings that are still missing.

Note on transport

To transport controlling area settings, see the IMG under General Controlling.

Further Notes

For more information on organization in Controlling and on maintaining controlling areas, see the SAP Library under Financials -> Controlling (CO) -> Controlling -> Organization in Controlling .

For more information on cross-company-code cost accounting, see the SAP Library under Financials -> Controlling (CO) -> Cost Element Accounting -> The Reconciliation Ledger.