In this activity, you define the names of the forms which are to be used for printing the correspondence.
The system attempts to create the letters for your customers/vendors in the language specified in the customer/vendor master record. Internal documents are issued in the company code or logon language. To do this, the corresponding form must be available in the required language in the system. You should therefore translate the forms into the required languages if they are not already available in the standard system.
You define the form names depending on the company code, print program and a form ID. With the help of the form ID, it is possible to store different forms for one print report.
You want to create account statements with and without displaying the days in arrears. For this, you defined a correspondence type. For every account statement type you also create your own form and store the names of the forms for the print program "RFKORD10" under your own form ID.
If you want to use the form IDs, you should note that you must enter them in the selection variants for the print reports. You need the corresponding number of variants.
Text elements are contained in the standard forms. Text elements offer the option of storing different, alternative texts in a form which are then printed depending on the posting procedure.
For your information, the individual text elements are commented on in the standard forms.
In the letter, you can display the segment text
(posting text) of an item. An asterisk (*) must be at the beginning of the
text field.
To define your own forms, copy the standard ones and change them. Delete the
print texts you do not need. Make sure the numbers of the available text
elements and the commentary lines remain for each text element. The commentary
lines contain the character /* in the form
column.