Example Scenarios for Information Broadcasting
In information broadcasting there are a number of different scenarios available for distributing BEx objects. This section contains some possible scenarios that provide examples of how you can use information broadcasting in your company.
You can choose between distribution types such as broadcast by e-mail or broadcast to portal. For both distribution types, there are conceptual scenarios and ad hoc scenarios.
Conceptual scenarios are created together with the IT team, consultants, and power users from the various departments (knowledge workers and authors). Using the broadcast settings that were scheduled previously or triggered by a data change, the system automatically distributes the relevant BEx objects. Business end users (information consumers) have nothing to do with the distribution of conceptual scenarios.
With ad hoc scenarios, the infrastructure for the process is predefined and the process can be executed by business end users during data analysis. Employees who receive standard reports and use the data as an information source can distribute the reports using BEx Broadcasting Wizard.
Distribution of BEx Objects by E-Mail
Periodic Scheduling
As the sales manager for your company, you want to send the monthly sales reports to your field sales representatives by e-mail. The employees receive the reports in their inbox in their usual work environment and can trigger processes based on the data (forwarding reports to colleagues and scheduling meetings, for example). The precalculated reports are available offline on field representatives' laptops, meaning that they can work with them even if they are out of the office.
More information:Example: Distributing Monthly Sales Reports by E-Mail
Ad Hoc Distribution
You work in sales and are analyzing the monthly sales report with the current data, which you have received as an online link by e-mail. You notice unusual sales figures and send the report to colleagues with this precise navigational state to let them know about the issue.
More information:Example: Distributing Unusual Sales Data Ad Hoc by E-Mail
Putting BEX Objects in the Portal
Periodic Scheduling
As the sales manager for your company, you want to be informed automatically when new data is loaded for the sales report. You are working in the portal and receive a notification from Knowledge Management whenever the sales report contains new data.
More information:Example: Making a Sales Report Available in the Portal and Notifying when Data Changes
Ad Hoc Distribution
You have a marketing job and are working with colleagues on a new advertising campaign. Since you work in different locations, you use collaboration rooms in the portal to discuss your shared tasks. For the next meeting, you distribute the sales report for the current month in the collaboration room to use the data to identify the products and regions that the advertising campaign should address.
More information:Example: Distributing Sales Reports Ad Hoc in a Collaboration Room