Mileage Reimbursement for Using Private Cars

This function enables you to calculate the mileage reimbursement amounts you pay to your employee for the costs of using a private car on a domestic or foreign business trip in accordance with the legal requirements. The Travel Expense Manager program calculates the total mileage reimbursement amount based on the following data:

The number of kilometers your employee enters in Travel Expense Manager based on the distance traveled
The reimbursement amount per kilometers you enter in Customizing
According to the legal requirements, the reimbursement amount per miles/kilometers must comprise 4 decimal places.

The program displays both the reimbursement amounts per kilometers and the calculated total reimbursement amount in the Travel Expense Settlement form. The total reimbursement amount comprises two decimal places that the system then transfers to Financial Accounting (FI).

Example Example

The system calculates the total reimbursement amount by multiplying the reimbursement amount per kilometer with the number of kilometers the employee traveled.

Date	Type of Vehicle	Country	Reimbursement Amount per Km	Number of Km	Total Reimbursement Amount
25.10.2010	Car	Poland	0.5214	100	52.14
26.10.2010	Car	Poland	0.5214	85	44.32

End of the example.

Note Note

For a given date, country, and region, employees can only request cost reimbursement for local transport or mileage reimbursement, but not both.

End of the note.

Prerequisites

You have completed the following activities:

You have defined the PLN4 currency as described in the corresponding Customizing activities in Customizing for SAP NetWeaver under General Settings Currencies .
You have entered the reimbursement amount per kilometers, tax-free amount, and company amount with 4 decimal places with currency PLN4 in Customizing for Travel Expenses under Trip Reimbursement Amounts Reimbursement Amounts Travel Costs Define Flat Rates for Travel Costs .