Organizing the Allocation of Multi-Page Lists

Use

If your list is too large to be displayed on one page, the width of the columns is automatically reduced to the size of the type area. The height of the list is not changed. The printout contains as many pages as are required for the complete list.

You can determine how you want to allocate information from the list to the various pages.

• Repeat column header

  If the width of the paper is sufficient, but the height of the paper is not, you can specify whether the column header is to appear on every page.

• Fit to page

  If the list is only slightly larger than the paper, you can reduce the size so that it fits on one page.

• Spread list over several pages.

  If you want to spread the list over several pages, you determine whether the column header is to appear on every subsequent page. You also determine whether columns that are defined as fixed columns are repeated on the subsequent adjacent pages.

Procedure

1. To specify distribution of list information across multiple pages, open the Settings dialog box (see Using the Dialog Box with Settings for the List).

2. Choose the Print Version tab.

3. Choose one of the following options in the Scalingarea:

   If the List…	Choose…
   Is only slightly larger than the paper in both width and height	Fit to Page
   fits to the width of one page, but must be spread across multiple pages due to the height	Fit To Page Width
   Is to large for one page in both width and height	Poster

4. Use the indicators for the relevant options to specify which information is to be repeated on the subsequent pages:

   To...	Set the Following Indicator…
   Repeat the column header on every successive page below	Repeat Column Headers
   Repeat fixed columns on every subsequent page to the right	Repeat Key Columns

5. Apply your settings to the list as needed.